Admin Assistant II - PrideStaff

We have an exciting new opportunity with our Richardson client! They're looking for an Admin Assistant II to join their team on a Temp to Hire basis! If you have experience in administration/office management this might be your next opportunity!

Compensation: $32/hr

This position is 100% onsite.

This position is more than just a simple administrative assistant role. This position involves training managers, coordination of training events, handling class assignments, registrations, and supporting the marketing and promotion of initiatives. The role requires a blend of administrative tasks with a focus on project coordination and client engagement. This position is crucial in ensuring the seamless execution of training programs and maintaining high levels of customer satisfaction.
 

Key Responsibilities:

• Training Event Coordination:

• Manage logistics for training events, including booking meeting rooms, arranging travel, and coordinating accommodations.

• Oversee the nomination and validation process for specific training programs like BAT Friends and Family.

• Engage with attendees during training events, providing information and answering general inquiries.

• Ensure proper facilitation of meeting space and accommodations, including dietary restrictions, while avoiding unnecessary costs.

• Protect the financial interests of LLS by managing potential cancellations and minimizing related expenses.

Administrative Duties:

• Manage, capture, and store team documents and assets in digital repositories like SharePoint, Hightail, and RDM drives.

• Prepare and monitor invoices, expense reports, and external billing, ensuring accurate cross-charging and budget compliance.

• Compile and analyze basic information for inclusion in reports or presentation materials, such as charts, graphs, or tables.

• Assist in the creation and proofreading of marketing materials, ensuring accuracy and consistency.

 

Qualifications:

• Bachelor’s degree in Business, Communications, Education, or a related field.

• Proven experience in event coordination, training management, or project coordination.

• Strong organizational skills with attention to detail.

• Excellent communication skills, both written and verbal.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with digital asset management systems.

• Ability to manage multiple projects and meet tight deadlines.

 

Compensation / Pay Rate (Up to): $32.00 - $32.00