Admin Assistant to the Commissioners Office - NR Consulting LLC
Boston, MA 02111
About the Job
Job title: Admin Assistant to the Commissioner's Office
Location: Boston, MA, 02111
Duration - 3+ months
Shift: Mon-Fri 9-5pm with half hour lunch break.
Summary:
Administrative and Clerical duties in an Executive office.
Duties And Responsibilities
Location: Boston, MA, 02111
Duration - 3+ months
Shift: Mon-Fri 9-5pm with half hour lunch break.
Summary:
Administrative and Clerical duties in an Executive office.
Duties And Responsibilities
- Perform administrative and clerical duties for the Commissioner's office, ensuring an organized filing system and timely processing of requests.
- Distribute time-sensitive mail and correspondence, including 51A's, to the Ombuds team and other units.
- Coordinate staff onboarding and manage the Commissioner's office budget.
- Prepare Commissioner's travel reimbursement, TAFS, ethics forms, and track approval status.
- Designate priority levels to action items, track tasks, and confer with the Executive Support Manager on daily tasks.
- Coordinate daily scheduling requests for the Commissioner, following instructions and guidance from the Executive Support Manager and Chief of Staff.
- Ensure accuracy in information provided, inclusion of agendas and materials, and notify attendees via Outlook.
- Exercise discretion in handling confidential information and assess the priority level for meeting requests.
- Monitor and track scheduling requests, preparing for weekly check-in meetings with Commissioner and Executive Support Manager to review upcoming meeting schedules.
- Provide daily office phone coverage, respond to inquiries courteously, and triage incoming calls to appropriate staff or unit with an empathetic and tactful approach.
- Upload, track, and update information on the Commissioner's document review tracking tool on Microsoft Teams, disseminating approvals or requests for additional information to relevant parties.
- Plan and coordinate employee recognition programs in collaboration with the Commissioner's support team.
- Provide support to the Commissioner's Office and Exec Team in assembling, formatting, and preparing materials for briefings, presentations, and reporting to various entities including the Office.
- Provide coordination and coverage support for other Central Office units as needed.
- Perform additional duties as assigned by the Executive Support Manager..
Source : NR Consulting LLC