Admin Asst III Support to CAO and Dept - University of California, Irvine

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

The Department of Pathology & Laboratory Medicine at UC Irvine Health School of Medicine is dedicated to the diagnosis and understanding of human diseases through biomedical and clinical research. The department's research programs are in laboratories at UC Irvine Medical Center and on the Irvine campus. They are supported by funding from the National Institutes of Health (NIH) and other extramural sources.

The Executive Assistant provides executive level administrative and decision-making support to the Chief Administrative Officer in the Department of Pathology and Laboratory Medicine. This includes overseeing the daily and long range activities for the Chair. The incumbent must use independent judgement and have high level organizational skills as this position, under general supervision, handles sensitive and confidential executive level correspondence, agreements and special projects. The incumbent will be responsible for the coordination of a variety of administrative and departmental events which includes coordination of department staff engagement, morale, and special events. The applicant must possess an experienced level of administrative and communication skills and must have a keen awareness of organization politics, tact and diplomacy.

• Demonstrated skills to anticipate and coordinate all preparatory arrangements for meetings, seminars, conferences, and events Required
• Strong organizational skills to handle a diverse workload and prioritize projects with multiple deadlines, frequent interruptions, and changing priorities Required
• Exceptional interpersonal and social skills to communicate and interact in a courteous, professional and effective manner using tact, diplomacy, maturity, presence, self-confidence, and good judgment at all levels in person, in writing, or by telephone. Required
• Ability to establish and maintain effective working relationships. Required
• Ability to identify, understand, analyze, and interpret complex written materials, situations, and concepts. Required
• Ability to research, properly evaluates information, and prepare concise, well organized reports, summaries and correspondence. Required
• Excellent writing, editing, and proofreading skills and the ability to compose letters, memoranda, and other documents. Required
• High degree of proficiency in software applications, including Outlook, Word, PowerPoint, and Excel. Required
• Ability to maintain strict confidentiality. Required
• Ability to work effectively in a team environment. Required
• Prior event planning experience in organization large scale events. Preferred
• Working knowledge of University policies, procedures, and organizational structure including Financial, Human Resources, and Payroll functions Preferred

Total Compensation

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Required:

• BA/BS or equivalent combination of education and experience

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.