Admin Executive - Act Consulting
Plainfield, IL
About the Job
Hello,
ACT Consulting has an immediate need for an Admin Executive with our direct client.
Please take a moment to review the job description. If this is something you are interested in, please send a copy of your resume to spaulson@act-info.com or contact us at 203-864-9047 for additional details.
ACT Consulting is a U.S. owned and operated staffing company providing our clients with candidates on a national basis for contract, contract to hire, and direct hire engagements. Our clients are comprised mostly of Fortune 1000 companies, primarily in the areas of Information Technology, Engineering, Professional, Accounting and Finance.
Location: Plainfield, IL
Duration: 10 + months contract
Title: Admin Executive
Job Details
Purpose: Provide executive and administrative support to the Strategic Accounts/On-Premise leadership teams including Sr. Vice President, National Strategic Customer Growth, VP Strategic Accounts (x3), VP On-Premise,
Complexity of Role: High-level administrative support to include administrative and project-based duties that require independent decision-making capabilities and solid judgment.
This position is privy to confidential information that requires diplomacy and discretion.
Management Responsibility: No people management
Key Outputs/Deliverables:Uses considerable judgment and initiative to determine the approach or action to take in non-routine situations.
Summarizes the content of incoming materials, specially gathered information, or meetings to assist executive(s);
coordinates the new information with background office sources; draws attention to important parts or conflict.
Handles details of a confident nature, and performs administrative functions based on understanding of company policy, executive's views and philosophy, which can be assumed by this level of executive assistant.
Schedules appointments, arranges corporate travel and maintains all travel and entertainment per regulatory compliance policies.
Answers telephone and gives information to callers or routes call to appropriate official and places outgoing calls.
Prepares reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources.
Anticipates and prepares materials needed by the executive(s) for conferences, correspondence, appointments, meetings, telephone calls, etc.
Composes correspondence requiring knowledge of executive's views, philosophy, and some understanding of technical matters; may sign for executive when technical or policy content has been authorized.
Experience:Bachelor's Degree and/or Technical Degree required.
Minimum of 8 – 10+ years experience in executive administrative capacity.
High level of proficiency in all MS Office applications to include Excel, Word, PowerPoint with ability to type 60+ WPM.Proven ability to interact confidentially and effectively with all levels of business partners both internally and externally.
Highly organized with a proven track record of managing complex projects through to successful completion.
Demonstrate ability to multi-task, strong interpersonal skills and organizational skills.Demonstrate professionalism, strong attention to detail and ability to be discrete. Proven written and verbal communication skills.
Additional Information
Summary: Need an Executive Administrative Assistant to support diverse leadership team of 7. Looking for someone with strong calendar management, expertise in travel management, meeting planning and setup. This role also reviews all T&E Submissions on my team prior to sending to reporting manager for approval. Concur is extremely good to have, all of our travel bookings and T&E management is done in this system.
Top Required skills: Calendar Management, Travel Management, Concur, Communication & Org Skills
Travel needed for this role? - No
Years of experience – 5+ years of experience
Education: Experience in lieu of degree, however an associate degree is highly preferred
Shift timings: Regular day shift, 8 hours per day and 40 hours per week, Monday to Friday
ACT Consulting has an immediate need for an Admin Executive with our direct client.
Please take a moment to review the job description. If this is something you are interested in, please send a copy of your resume to spaulson@act-info.com or contact us at 203-864-9047 for additional details.
ACT Consulting is a U.S. owned and operated staffing company providing our clients with candidates on a national basis for contract, contract to hire, and direct hire engagements. Our clients are comprised mostly of Fortune 1000 companies, primarily in the areas of Information Technology, Engineering, Professional, Accounting and Finance.
Location: Plainfield, IL
Duration: 10 + months contract
Title: Admin Executive
Job Details
Purpose: Provide executive and administrative support to the Strategic Accounts/On-Premise leadership teams including Sr. Vice President, National Strategic Customer Growth, VP Strategic Accounts (x3), VP On-Premise,
Complexity of Role: High-level administrative support to include administrative and project-based duties that require independent decision-making capabilities and solid judgment.
This position is privy to confidential information that requires diplomacy and discretion.
Management Responsibility: No people management
Key Outputs/Deliverables:Uses considerable judgment and initiative to determine the approach or action to take in non-routine situations.
Summarizes the content of incoming materials, specially gathered information, or meetings to assist executive(s);
coordinates the new information with background office sources; draws attention to important parts or conflict.
Handles details of a confident nature, and performs administrative functions based on understanding of company policy, executive's views and philosophy, which can be assumed by this level of executive assistant.
Schedules appointments, arranges corporate travel and maintains all travel and entertainment per regulatory compliance policies.
Answers telephone and gives information to callers or routes call to appropriate official and places outgoing calls.
Prepares reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources.
Anticipates and prepares materials needed by the executive(s) for conferences, correspondence, appointments, meetings, telephone calls, etc.
Composes correspondence requiring knowledge of executive's views, philosophy, and some understanding of technical matters; may sign for executive when technical or policy content has been authorized.
Experience:Bachelor's Degree and/or Technical Degree required.
Minimum of 8 – 10+ years experience in executive administrative capacity.
High level of proficiency in all MS Office applications to include Excel, Word, PowerPoint with ability to type 60+ WPM.Proven ability to interact confidentially and effectively with all levels of business partners both internally and externally.
Highly organized with a proven track record of managing complex projects through to successful completion.
Demonstrate ability to multi-task, strong interpersonal skills and organizational skills.Demonstrate professionalism, strong attention to detail and ability to be discrete. Proven written and verbal communication skills.
Additional Information
Summary: Need an Executive Administrative Assistant to support diverse leadership team of 7. Looking for someone with strong calendar management, expertise in travel management, meeting planning and setup. This role also reviews all T&E Submissions on my team prior to sending to reporting manager for approval. Concur is extremely good to have, all of our travel bookings and T&E management is done in this system.
Top Required skills: Calendar Management, Travel Management, Concur, Communication & Org Skills
Travel needed for this role? - No
Years of experience – 5+ years of experience
Education: Experience in lieu of degree, however an associate degree is highly preferred
Shift timings: Regular day shift, 8 hours per day and 40 hours per week, Monday to Friday
Source : Act Consulting
