Admin Supervisor, Leasing - TEC Equipment, Inc.

Headquartered in Portland, Oregon, TEC has 30+ locations from Seattle to San Diego to the Midwest, serving thousands of customers across Washington, Oregon, California, Nevada, Arizona, Nebraska, Iowa and South Dakota.

TEC Equipment features Mack and Volvo heavy-duty trucks, Hino and Isuzu medium duty trucks, Wabash trailers and Cottrell auto transport trailers. We offer a large and desirable inventory of new Mack and Volvo heavy-duty trucks and all makes of used trucks. Our full-service line-up also features quality parts, state-of-the-art service, collision centers and fuel, leasing/rental, financing, and insurance. Our locations are authorized service centers for Mack, Volvo, Cummins, Meritor, Eaton and Fuller warranties. TEC truly offers the convenience of one-stop shopping for all trucking-related needs.

The Admin Supervisor, Leasing will oversee key operational functions within the leasing department, including the workflow for in-servicing leased units, managing warranty claims, billing, citations, licensing, and registrations. This role ensures the efficient support of internal customers, particularly those in the field leasing offices.

The person in this position must embody company values: Teamwork, Entrepreneurship, and Customer Focus and be committed to providing a high level of support to internal “customers” to better enable managers and employees to fulfill TEC Equipment’s Customer Commitment – to be recognized by customers as their Best Business Partner.

• Provide leadership, guidance, and delegation of leasing office administrative tasks. Ensure accurate and timely reporting to both internal and external stakeholders. Continuously review reporting processes for opportunities to enhance efficiency and effectiveness.
• Engage and mentor team members, focusing on identifying areas of growth and opportunity. Foster a growth mindset and actively support employee development initiatives, setting clear goals for professional success.
• Collaborate with the Fleet Manager and other key stakeholders to establish and maintain performance measurement systems. Leverage Mack/Volvo dashboards, aging reports, Salesforce reporting, and ad hoc business system audits to drive continuous improvement and operational excellence.
• Build and maintain strong relationships with internal departments, external partners, and OEMs. Ensure open communication to foster collaboration and drive business growth.
• Stay current with industry best practices and collaborate with the Fleet Manager to enhance processes. Actively seek out opportunities for continuous improvement and recommend new solutions as the business evolves.
• Demonstrate initiative in researching and understanding relevant policies and procedures. Proactively share knowledge with the leasing office team, including fleet admins and warranty administrators, to support collective growth and process alignment.
• Oversee the collection and entry of mileage, reefer, and engine hours into TEC Leasing’s ERP for non-self-reporting units via GeoTab or other customer inputs. Ensure timely generation and delivery of invoices. Monitor and report on credit issuance and zero-bill reports to internal stakeholders, ensuring compliance with billing standards.
• Supervise the in-servicing of leased and rental units via Salesforce. Oversee ERP tasks, licensing, registration, and other administrative duties. Ensure timely, accurate completion of all processes, and provide regular updates to stakeholders.
• Supervise the warranty analyst’s deliverables, ensuring deadlines and accuracy are met. Act as a point of escalation when complex warranty issues arise, driving resolution through effective problem-solving and communication with stakeholders.
• Perform other duties as required to support departmental and organizational needs.

• Education and/or experience equivalent to an Associate’s degree in accounting, finance, or related field required.  Bachelor’s degree preferred.
• Minimum 5 years’ experience in an administrative management or equivalent position.
• Knowledge of basic accounting processes (reconciliations, AR, AP, basic understanding of general ledger).
• Must be able to work with detailed information under considerable time limitations and with little to no supervision.
• Well-developed interpersonal skills.
• Able to work with diverse personalities.
• Ability to follow through and complete tasks.
• Self-motivated with excellent communication skills in all forms.
• Professional and cooperative attitude with co-workers and customers.

TEC provides our employees and their families with a full menu of health, wellness, and retirement benefits.

New hires are eligible to participate in TEC Equipment’s comprehensive benefits plan the first of the month following your date of hire.

• Choice of two comprehensive medical plan options that include prescription drug coverage
• Choice of two dental plans that cover preventative and diagnostic care, basic and major services, and orthodontia for children
• Vision care, discounted hearing exams, and hearing aids
• 401(k) retirement savings plan with company contribution
• Life, accident, and disability insurance
• Employee Assistance Program (EAP)
• Education assistance
• Seven paid holidays, vacation accrual of at least 48 hours per year, and paid sick

All offers of employment are contingent upon successful completion of all applicable screenings.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Pursuant to the San Francisco Fair Chance Ordinance and the Los Angeles Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.