Admin and Support Services - Receptionist at Judge Group

Title:Admin And Support Services - Receptionist 

Location: Sarasota, FL 34230  On-Site

Contract| 6+ Months

Job Description:

Contractor's Role:

Answers all incoming calls through a multi-line call directory, takes and relays messages, answers question and directs calls to the appropriate person. Greets clients, visitors and partners, determines their needs and directs them to the appropriate person/waiting area/room. Handles client and partner meeting reservations, via Microsoft Excel, Outlook and Teams for approximately 80 client  employees. Performs other duties specific to the individual business area.

Qualifications (must haves):

• Three years prior experience in an office receptionist/administrative assistant position. Experience in banking, lending or trust is preferred but not required.

• Proficient in Microsoft office programs including Word, PowerPoint and Excel.

• Proficient in Microsoft Outlook preferred but not required.

• Means of transportation for mail pick up/delivery

• Ability to operate a multi-line call directory system

• Strong verbal and written communication skills

• Strong interpersonal and teamwork skills

• Possess strong customer service principles and practices

• Possess strong understanding of administrative and clerical procedures

• Possess strong knowledge of computers and relevant software applications

• Strong time management skills

• Solid attention to detail and ability to handle shifting priorities while meeting deadlines

• Strong personal resourcefulness

• Possess flexibility and capability to adapt to new procedures and be receptive to change

• Ability to work in a multi-team environment

Nice to have:

• Experience in hospitality preferred but not required.

Tasks & Responsibilities:

• Greets clients and partners conducting business with their assigned area and directs them to the appropriate person. Interacts continuously with all clients.

• Maintain daily events electronically through Microsoft Excel, Outlook and Teams.

• Maintenance of multiple meeting rooms to include, as needed, set up and tear down of daily beverage service station.

o Must be able to lift full carafes of water and coffee onto a hand cart and pushcart containing several of these items to the various meeting rooms.

• Maintenance of Reception area to keep it clean and neat

• Assisting with special projects as assigned by manager.

• Issuing of visitor passes and parking validation

• Handles incoming mail and packages for the bank including sorting, researching and emailing partners.

O Must be able to lift average sized boxes of approximately 20 pounds and can use cart to push packages around.

• Performs various administrative duties such as preparing documents or reports.