Administration and Accounts Receivable - BOLT Staffing
Novato, CA 94949
About the Job
Administration and Accounts Receivable
Job Location: Novato, California
Pay Rate: $23-$25/hour
Job Type: Permanent
Schedule: Monday - Friday, 8am-5pm or 7 am-4 pm
Description of Position:
Are you a versatile professional with experience in office management, accounts receivable, and human resources? Join our close-knit team at a busy water system company, where you'll have the opportunity to wear many hats and make a real impact in a small, dynamic office of three people. This full-time role is ideal for someone seeking a long-term position, ready to take on a variety of responsibilities across administrative, financial, and HR functions.
Are you a versatile professional with experience in office management, accounts receivable, and human resources? Join our close-knit team at a busy water system company, where you'll have the opportunity to wear many hats and make a real impact in a small, dynamic office of three people. This full-time role is ideal for someone seeking a long-term position, ready to take on a variety of responsibilities across administrative, financial, and HR functions.
Key Responsibilities:
- Office Management:
- Oversee day-to-day office operations, including Google Suite email, Ring Central phone system, and Heartland card payment system.
- Perform occasional software updates, database backups, and basic troubleshooting.
- Accounts Receivable:
- Process billing and invoicing, including platform-specific invoicing for customers and businesses.
- Handle card payments, manage collections, record payments, and prepare bank deposits.
- Human Resources (HR):
- Prepare and maintain employee documents and files, including benefits information.
- Coordinate required employee training, update job descriptions, and manage employee manuals.
- Insurance Management:
- Serve as a liaison with the insurance broker for commercial, liability, auto, and workers’ compensation policies.
- Handle renewals, claims, and COI (Certificate of Insurance) requests.
- Other Duties:
- Data entry and tech call updates in Filemaker software.
- Website maintenance, including search optimization and design updates.
- Assist with the transition to a new remote-capable service software integrating with QuickBooks
Description of Company:
Join our team at a Novato Water Treatment Plant, where we're dedicated to providing clean and safe water to our community.
Join our team at a Novato Water Treatment Plant, where we're dedicated to providing clean and safe water to our community.
Job Requirements:
- Experience with billing, invoicing, and basic HR tasks
- Strong familiarity with software systems (Filemaker, QuickBooks, and Google Suite)
- Excellent multitasking, communication, and organizational skills
- Knowledge of accounts receivable processes, insurance management, and collections
- Interest in learning new systems and finding process improvements
Similar Positions:
Office Manager
Accounts Receivable Clerk
HR Administrator
Staff Accountant
Accountant
BOLT Staffing is an equal opportunity employer. We encourage applicants from diverse backgrounds to apply, even if they do not meet all the listed requirements. We understand that you might not meet every requirement for this position, and we encourage you to apply even if you do not "Check all the boxes."
For inquiries about this position or to explore other job opportunities at BOLT, feel free to contact us at the following numbers:
- Stockton - (209) 307-6115
- American Canyon - (707) 552-7800
- Sonoma - (707) 939-2800
Source : BOLT Staffing
