Administration & Prequalification Coordinator - Kya Services, LLC

The ideal candidate would possess exceptional written and verbal communication skills as well as be extremely organized and technologically proficient. To be successful in this position, time management skills are imperative, as are strategic planning, critical thinking and being detail-oriented, as most tasks are deadline-driven. Proven resourcefulness to anticipate needs that may arise is a plus. To ensure expectations are set realistically and milestones are achieved, the candidate needs to possess negotiation and influencing intellect and have the ability to inspire and manage change. If you are friendly, well-spoken and you have the desire to learn and build a career with a fun, innovative and growing company, please apply.

Essential Duties:

Facilitate, distribute and administrate all procurement contracts

Be a conduit for comprehensive interdepartmental communication 

Compile sent contracts in CRM system, keeping all contracts up to date on all platforms 

Complete and submits Pre-qualification & CUPCCAA paperwork for all KYA Holdings Inc. subsidiaries

Managing third-party vendor qualification portals, keeping all existing pre-qualifications current

Assist with RFP/RFQ, etc, by organizing and supporting executives/sales and marketing team

Assist in organizing company events 

Provide Sales and Marketing support

Additional responsibilities may include:
Manages Executives calendars

Phone Support 

Some Travel

Education/Experience: 3 years of experience as an administrative assistant or in a similar position is required. Construction industry experience is preferred. 

Language Ability: Ability to comprehend technical instruction and understand standard office procedures and practices. Must possess comprehensive verbal and written communication skills. Ability to write reports, process spreadsheets and business correspondence. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public.

Math Ability: Ability to apply basic mathematical concepts and Excel formulas.

Reasoning Ability: Ability to define problems, collect data, establish facts, and draw valid conclusions. Capable of interpreting and understanding industry trends and current company methods. Must possess an analytical mind with attention to detail and the ability to multi-task accurately and timely. Required to provide quality and efficient administrative support, using critical thought processes and possessing solid clerical abilities.

Computer Skills: To perform this job successfully, an individual must be proficient in G-Suite, with a knowledge of Adobe Acrobat. Should also have intermediate knowledge of Excel, Word and PowerPoint. 

Certificates and Licenses: California Driver’s License required