Administrative Assistant 1 - State of Idaho
Boise, ID Not Available
About the Job
Description
State of Idaho Opportunity
Idaho Department of Environmental Quality (DEQ)
Applications will be accepted through 4:59 PM Mountain Time on the posting end date.
Important Guidelines: Applicant resumes must demonstrate how they meetthe MINIMUM QUALIFICATIONS listed in the job announcement.
Selection Process: Resumes will be screened based on the criteria outlined in this announcement. A select number of candidates who have demonstrated that they meet the MINIMUM QUALIFICATIONS of the position and have the most relevant qualifications may be given the opportunity to be interviewed.
The Department of Environmental Quality may conduct verification of the information provided in your application, including validation of driver's license status, education, employment, and criminal history. Omission and/or falsification of information provided in your application will result in your removal from consideration for employment, appointment, or promotion.
State of Idaho Employees: When searching for a new career within the state, browse and apply through Luma Opportunities. Applying through the State External Career website will cause duplicate profiles and will slow the processing of your application for a new job. Internal candidates should always use Luma Opportunities.
Position:
The Idaho Department of Environmental Quality (DEQ) is hiring an Administrative Assistant 1 for the Boise Regional Office (BRO).
Salary Range: $16.70-$18.78
Responsibilities:
· Manage all BRO Public Records Requests (PRRs):
- Use the PRR application.
- Disseminate requests to appropriate staff.
- Contact requesters to clarify requests, to review files, or to pick up copies.
- File extensions and track PRR progress.
- Copy or scan documents.
- Drop off and pick up plans from Idaho Blue Print.
- Forward confidential information to attorneys for review.
- Respond to all requesters, complete billing, and close PRRs.
- Liaise between BRO staff, DEQ attorneys, state and regional offices, the PRR Program Coordinator, and the public to ensure information needs are met and to ensure compliance with the Public Records Law.
· Provide administrative support to BRO's programs (air, waste, engineering, drinking water, groundwater, and remediation):
- Proof, edit, finalize, mail/email, and file records.
- Complete travel and training requests and make travel arrangements.
- Schedule meetings, conference rooms, and equipment (laptops, projector, screen, and TVs.).
- Archive and obtain records from the Records Center and State Archive.
- Maintain BRO's "All-Files" index.
- Order supplies and equipment.
- Code and process invoices.
- Batch and file invoices, reconcile purchase card transactions, and complete purchase requisitions.
- Tag equipment and maintain inventory.
- Complete any special projects assigned.
Minimum Qualifications:
Good knowledge of:
office support functions including word processing, filing, composing a variety of business documents, reception, gathering and compiling data, and balancing and coordinating a workload for multiple projects.
Physical Requirements:
• Ability to sit and work on a computer for 2-4 hours at a time.
• Ability to bend and reach for filing purposes.
• Some periods of heavy reading and typing are required.
• Ability to lift 30 pounds when working with file boxes.
• Some travel may be required.
• Must have valid driver's license; may occasionally have to drop off/pick up plans, pick up lunches/treats/etc. for meetings, take cars in for service, attend seminars/trainings, etc.
Benefits:
The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year. For additional information related to benefits and/or State programs, please visit https://dhr.idaho.gov/StateEmployees/Benefits.html.
EEO/ADA/Veteran:
The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.
The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email ada.coordinator@dhr.idaho.gov.
Preference may be given to veterans who qualify under state and federal laws and regulations.
About Idaho Department of Environmental Quality (DEQ):
DEQ is a state department created by the Idaho Environmental Protection and Health Act to ensure clean air, water, and land in the state and protect Idaho citizens from the adverse health impacts of pollution. As a regulatory agency, DEQ enforces various state environmental regulations and administers a number of federal environmental protection laws including the Clean Air Act, the Clean Water Act, and the Resource Conservation and Recovery Act. The agency is committed to working in partnership with local communities, businesses, and citizens to identify and implement cost-effective environmental solutions.
The Department of Environmental Quality may conduct verification of the information provided in your application, including validation of driver's license status, education, employment, and criminal history. Omission and/or falsification of information provided in your application will result in your removal from consideration for employment, appointment, or promotion.
To protect human health and the quality of
Idaho's air, land, and water.
If you have questions, please contact us at:
Email: recruitment@deq.idaho.gov
Phone: (208) 373-0333
