Administrative Assistant 2 - 498592-2453 - Boise State University

This job was posted by https://idahoworks.gov : For more information,
please see: https://idahoworks.gov/jobs/2274413 Job Summary/Basic
Function:
To perform complex clerical, office administration, and public relations
assignments; perform related work.
Department Overview:
The Teacher Education Program in the College of Education offers a range
of undergraduate and graduate programs (including fully online options)
that lead to teacher certification in Idaho. Our programs offer
high-quality clinical practice opportunities led by faculty and mentor
teachers who provide feedback, support, and guidance through the teacher
preparation process.
Level Scope:
Applies skills and job knowledge in area of specialization; may adapt
procedures, operations, techniques, tools, materials, and/or equipment
to meet needs of area of specialization; may work on non-routine tasks;
resolves issues/makes working decisions within area of specialization or
responsibility with minimal supervision.
Essential Functions:
Coordinate administrative activities which require frequent contact with
executives, the public, other agencies, and campus officials. May attend
meetings to relay and collect information.
Independently research, analyze, and compile information to prepare
reports, handle complaints, or resolve problems; compose correspondence
for supervisor on own initiative or from general instructions;
format/type a variety of executive, sensitive, confidential, official,
and/or legal letters and documents.
Exercise discretion and independence in applying policies and procedures
Responsible for the research, compilation, and organization of materials
for administrators' use in problem resolution.
Responsible for financial record keeping including monitoring budgets,
preparing financial transactions.
Supervise student support staff or have leadwork responsibilities.
May be responsible for ensuring that assignments given to other staff
are completed and timelines are met. May supervise students and staff.
Proactively seek opportunities to enhance the customer experience and
provide specialized information regarding teacher education.
Responsible for processing and facilitating materials for admittance to
the Teacher Education program.
Collect and prepare data for accreditation and reporting measures.
Assist in the planning, coordination, organization, and facilitation of
meetings, workshops, and other events.
Process payments for the Teacher Education program.
Coordinate and order office supplies and equipment.
Knowledge, Skills, Abilities:
Ability to compose official correspondence, reports, research papers and
other complex documents; providing administrative support to an
administrator, director or senior staff member.
Some knowledge in; bookkeeping; financial software; state and local
government organization structure, functions, and decision-making
processes.
Excellent attention to detail, and strong organizational and time
management skills.
Ability to work both independently and collaboratively.
Minimum
Qualifications:
Good knowledge of: office support functions including word processing;
filing; composing a variety of business documents; reception; and
researching, compiling, and summarizing data for reports.
Experience: in interpreting, applying and explaining complex information
such as regulations, policies or services; independently solving
problems/performing liaison activities in a work setting; coordinating
activities requiring complex arrangements.
Preferred Qualifications:
At least 3 years of experience using good organizational skills and with
multi-tasking while in situations with interruptions.
At least 3 years of experience providing excellent customer service.
Good knowledge of Google Office Suite, Transact, Oracle Fusions Cloud,
and PeopleSoft.
Salary and Benefi
s:
Salary range is $19.04 to $22.59 hourly and is commensurate with
experience. Boise State University provides a best-in-class benefits
package, including (but not limited to):
- 12 paid holidays AND the University is closed between Christmas and
New Year's
- Between 12-24 annual paid vacation days for full-time Professional
and Classified staff depending on position type and years of service
- 9.27% University contribution to your ORP retirement fund
(Professional and Faculty employees)
- 11.96% University contribution to your PERSI retirement fund
(Classified employees)
- Excellent medical, dental and other health-related insurance
coverages
- Tuition fee waiver benefits for employees, spouses and their
dependents
- See our full benefits page for more information!
Required Application Materials:
Cover Letter, Resume, and contact information for three references.
About Us:
Nestled along the Boise River and steps from the state capitol, Boise
State University fosters a vibrant and welcoming academic environment
that fuels student and employee success. We're a trailblazing institut