Administrative Assistant 2 - RH2 Engineering

RH2 is currently seeking a mid-level Administrative Assistant 2 to support RH2's Engineering and Earth Sciences disciplines through administrative tactical duties, project support, contract support and document coordination.

Essential Duties and Responsibilities include the following:

• Provides intermediate administrative support to include scheduling meetings, making copies, routing information among team, and other clerical tasks to specified disciplines. i.e.: Civil, Electrical, Environmental, etc.
• Coordinates the preparation of client and subconsultant contracts using the established contract review process. Tracks document status and ensures Director and Principal reviews, obtaining signatures by the deadline assigned.
• Assists managers and professional staff with the preparation of letters, memoranda, reports, specifications, and other technical-related documents from rough drafts to final product following internal procedures. Prepares material for distribution as instructed.
• Maintains network and paper copies of project files. Prepare files for archiving or destruction following internal processes.
• Assists Administrative staff in other offices when time and workloads allow. Conducts research on various topics, as assigned.
• May assist with RH2 events and meetings. Participates in special assignments and/or on the social committee.
• Conducts research on various topics, as assigned.
• Other duties and responsibilities as assigned.

Position Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Knowledge, Skills and Experience:

• Minimum of five (5) years of administrative responsibilities in a professional office setting.
• Demonstrated proficiency in Microsoft Office products and Adobe.
• Excellent communication skills, both verbal and written. Interpersonal skills to communicate to managers, clients, technical professionals, and peers.
• Strong time management skills and ability to prioritize tasks with changing priorities and competing deadlines.
• Strong organizational skills with the ability to track completion status.
• Experience in preparing, editing, and formatting documents in Word and Excel.
• Ability to work in a distributed work environment where other key members are in remote offices.

Supervisory Responsibilities:

This position has no supervisory responsibilities.

Education:

Associate's degree desired, bachelor's degree preferred or equivalent office experience

Computer Skills:

• Microsoft Office Suite including Outlook, Excel, Teams, and Word
• Adobe

Physical Requirements:

This position is primarily performed in an office/business setting. To successfully perform this job, an individual should have the ability, with or without a reasonable accommodation, to:

• Sit or stand at a desk for several hours to perform work in an office setting.
• Ability to Lift 20 lbs. with or without accommodation.

Compensation

Individual compensation will vary within the following range based on a candidate's skills, qualifications, and experience as they relate to the requirements for this position: $32.00-$36.00/hour.  RH2 values our employees' work/life balance and compensates overtime for hours exceeding 40 regular hours in a work week.

Our benefits package includes:

• Health benefits include medical (3 options), dental (2 options), and vision (1 option) with employer paid premiums paid at 100% for employee only base plans and buy-up options available. Dependent coverage is subsidized with discretion.
• Health Savings Accounts (HSA) with an annual discretionary employer contribution
• 401k retirement plan available to contribute with first pay. A discretionary employer match upon meeting eligibility requirements.
• Group Term Life, AD&D, Short-Term Disability, and Long-Term Disability premiums paid by employer
• Defined contribution retirement benefits include profit-sharing and employee stock ownership plan (ESOP) with eligibility requirements
• 9 paid holidays
• 4 weeks paid time off per year
• Company issued cell phone benefit

About Us

We don't just live and work within our communities, our communities depend on us for the services and quality results for which we have become known. We plan and design the systems that keep our cities flowing and moving, including water, wastewater, irrigation, stormwater removal, and transportation projects.

We look to hire the best and the brightest, and in turn, strive to keep our employees challenged and satisfied. Our company-wide team-building and social events give everyone a chance to unwind and have some fun outside of the work environment. We believe our success can only be achieved through the people we hire. We make every effort to offer a rewarding and positive work setting, provide exciting and challenging projects, and deliver the best in compensation, benefits, work-life balance, and career advancement opportunities.

Many of our staff have worked at RH2 for most of their careers. We attribute the longevity of our employees to RH2's commitment to engage staff, cultivate an environment that fosters innovation and collaboration between offices, specialties, and experiences.

RH2 is an equal opportunity employer of all qualified individuals; including minorities, women, veterans, individuals with disabilities, and regardless of race, color, religion, sex, national origin, sexual orientation, gender identity or any other characteristic protected by law. RH2 will consider for employment qualified applicants with criminal histories in a manner consistent with all federal, state, and local ordinances.