Administrative Assistant 2 (PCN 115027) - State of Alaska

What you will be doing:
The Administrative Assistant 2 is responsible for the day-to-day administrative duties in Douglas, supporting staff in the Southeast region.  It provides administrative support in personnel, payroll, recruitment, procurement, and adapting internal processes to meet the Region's needs.  There are no average days - you must adapt to shifting priorities quickly, manage constant interruptions, and collaborate with other administrative staff to ensure necessary tasks are completed.

Our organization, mission, and culture: 
The Division of Commercial Fisheries strives for a diverse and inclusive workforce where safety and well-being are paramount, and employees at all levels promote a culture where everyone is valued, treated equitably, and treated respectfully.

The Duties assigned to this position that have the biggest impact to the division's success include staff recruitment, processing payroll, and personnel paperwork.

Benefits of joining our team: 
The Southeast Administrative section is a highly effective team of professionals who strive to produce quality work, allowing the division to accomplish its critical mission. This position offers excellent learning opportunities, varied and exciting work, and a fun and innovative team.

You can expect a 37.5-hour work week, 11 paid holidays and personal leave accrual. The general office hours are 8:00AM to 4:30PM, but there is flexibility in establishing your regular hours around core business hours.

The working conditions you can expect:
This position is located at 802 3rd St in Douglas, Alaska, referred to as the ‘Douglas Island Building’, which offers beautiful channel views, nearby walking trails and Savikko Park.

At the discretion of management and depending on the applicant, telework opportunities are possible after successful completion of training, onboarding, and at least one month of employment.  This position is being recruited for Douglas only.  Employees on approved telework agreements will be expected to report to the office when necessary.

Who we are looking for:
We are looking for an individual with the following knowledge, skills, and abilities:

• Skill in using computer software programs to maintain staff information, such as word processing, spreadsheet creation, use, and maintenance; database maintenance; and learning state and department proprietary computer systems.  
• Ability to comprehend, interpret, apply, and explain policies and procedures, bargaining contracts, rules, and instructions.  
• Able to establish and maintain cooperative working relationships and communicate effectively verbally and in writing. 
• Ability to multi-task with numerous interruptions while remaining organized and prioritizing a large workload.
• Thorough understanding of administrative functions and the ability to lead administrative staff, preferably including experience with the Integrated Resource Information System (IRIS) Human Resources Management program.

Special Note:
A valid driver's license is required.