Administrative Assistant - Academics Office - Texas Tech University

Major/Essential Functions

• Receptionist for Whitacre College of Engineering Academic Office including: welcoming guests, answering phones, answering questions from students and guests, monitor general email box, and notifying staff of appointment arrivals.
• Updating/creating presentations for Academic Information Sessions, Red Raider Orientation, Select Tech/Connect Tech, TTU Preview, Raider Roadshow, Top Scholars, and lobby monitors.
• Travel preparation for Academic Office staff including booking flights, hotels, etc and submitting pre-approvals/expense reports through Chrome River system.
• Room scheduling for meetings and events.
• Assistance with event coordination including requesting quotes and preparing purchase orders, and preparing related event forms.
• Upkeep of common areas.
• Serve as backup for the Administrative Assistant for Services.
• Assist directors with maintaining their budgets.

Grant Funded?

No

Minimum Hire Rate

16.43

Pay Basis

Hourly

Work Location

Lubbock

Preferred Qualifications

Experience with TTU systems including TechBuy, Chrome River, Ad Astra, etc.  Experience with Microsoft Office products (Outlook, Teams, Excel, Word, PowerPoint,etc). 

Excellent communication and interpersonal abilities. Ability to maintain a calm, positive, and professional demeanor at all times in a fast-paced environment.

Department

Engineering

Required Attachments

Cover Letter, Professional/Personal References, Resume / CV

Job Type

Full Time

Job Group

Executive and Admin Assistants

Shift

Day

Required Qualifications

Completion of high school or the equivalent. Five years office experience. Additional education may substitute for experience on a year for year basis.

Does this position work in a research laboratory?

No

Safety Information

Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan by visiting www.depts.ttu.edu/hr/payplan.

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.

About the University

Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world.
About Lubbock:Referred to as the “Hub City” because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock’s Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories.