Administrative Assistant (Accounting experience) - Institute for Applied Behavior Analysis

Requirements

Company Overview:

Join our dynamic team, where innovation and collaboration drive our success. We are a leading company dedicated to delivering exceptional service and products to our clients. As we continue to expand, we are seeking a proactive and detail-oriented Admin Assistant to support our operations.

Position Overview:

This position supports our finance team by performing essential administrative tasks, handling basic accounting functions, and managing day-to-day office operations, including opening and closing the office, coordinating mail, and maintaining office supplies. The ideal candidate will have a background in both administration and accounting, demonstrating excellent organizational skills, attention to detail, and a commitment to keeping our financial and administrative processes running smoothly.

Responsibilities:

Schedule: Monday - Friday, 8:30 am - 5:30 pm

Open and close of the office.

Handle general office tasks such as answering phones, responding to emails, and greeting visitors.

Manage office supplies inventory and place orders as needed.

Collect and distribute the companies mail in a daily and timely manner.

Other duties as assigned.

Requirements:

1. Educational Background

• Minimum: High school diploma or equivalent.

• Preferred: Associate or Bachelor’s degree in accounting, finance, business administration, or a related field.

2. Experience Requirements

• Administrative Experience: At least 1 year in an administrative role, preferably supporting accounting or finance teams.

3. Technical Skills

• MS Office Suite: Strong skills in Excel (such as pivot tables and data sorting) and general knowledge of Word, PowerPoint, and Outlook.

• Data Entry: Fast and accurate data entry skills, especially for handling financial information.

4. Soft Skills

• Attention to Detail: High level of accuracy and attention to detail, especially in data entry and financial tasks.

• Communication Skills: Strong written and verbal communication skills to work with vendors, clients, and internal teams.

• Organization: Strong organizational skills to manage multiple tasks and prioritize efficiently.

• Confidentiality: Ability to handle sensitive financial information with discretion.

5. Specific Responsibilities

• Invoice Processing: Track, review, and process vendor and client invoices.

• Financial Data Management: Maintain accurate records of financial transactions and assist with reconciliations.

• Budget Tracking: Support monthly budget tracking and assist in preparing reports.

• Expense Reports: Process employee expense reports and reimbursements.

• Administrative Support: Schedule appointments, manage emails, and provide general administrative assistance to the accounting team

Benefits

Competitive salary commensurate with experience.

Comprehensive benefits package including health insurance, retirement plans, and paid time off.

Opportunities for career growth and professional development.

A collaborative and supportive work environment where your contributions are valued.

Pay Type:

Non-Exempt/Hourly

$22.00- $25.00 per hour