Administrative Assistant (Admin Assistant) - Bowers + Kubota Consulting

Bowers + Kubota Consulting is a full-service architectural, engineering, planning, construction management, and project/program management firm that has been consistently recognized annually as both a Local and National Best Place to Work

We are seeking a motivated and experienced individual to join our award-winning team

We are seeking a dynamic and organized individual to join our team as a Receptionist and Administrative Assistant

This dual-role position is based in Maui and will support our operations by managing front desk responsibilities and providing administrative support to our team

ESSENTIAL JOB FUNCTIONS:

- Greet and assist visitors in a professional and friendly manner

- Answer and direct phone calls, taking messages as needed

- Manage incoming and outgoing mail and deliveries

- Maintain office supplies and ensure the reception area is tidy and presentable

- Schedule and coordinate meetings, appointments, and travel arrangements

- Prepare and edit documents, reports, and presentations

- Set up, maintain, and close out filing systems and document logs - Assist with project coordination and administrative tasks as required

- Handle confidential information with discretion

JOB QUALIFICATIONS:

- High school diploma or equivalent; additional qualifications in office administration are a plus

- Proven experience as a receptionist, administrative assistant, or similar role

- Experience in the A/E or construction industry is preferred

- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

- Excellent communication and interpersonal skills

- Strong organizational and multitasking abilities

- Attention to detail and problem-solving skills

- Ability to work independently and as part of a team

- Positive, service-oriented attitude towards the firm, employees, and clients

LOCATION: Maui, HI

SALARY RANGE: $46,800 - $57,200 per year depending on experience Please apply directly online at: www.bowersandkubota.com Equal Opportunity Employer/Vets/Disabled []{sty=""}