Administrative Assistant - Penda Aiken, Inc

Title: Administrative Assistant
Position Type: Long-term, temporary (1+ years)
Location: Albany, NY
Hours: 9am-5pm, 40hrs. per week
Salary: TBD



Responsibilities
Must be able to provide high-level admin support by:

• Preparing reports and handling information requests in addition to performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.
• Screen incoming correspondence, refer to appropriate staff and follow up to assure timely response.
• Formatting documents in Word and Excel.
• Maintaining various tracking and database systems.
• Receive and process mail, faxing, scanning/photocopying emailing, and uploading documents.
• Data entry and maintaining paper and electronic filing systems.
• Troubleshoot for staff for multiple issues, including IT issues.

Requirements

• High school diploma (or equivalent).
• Two-year minimum experience working in a professional office setting.
• Excellent working knowledge of Microsoft Office (specifically Word and Excel).
• The ability to enter data into, and extract data from, electronic databases.
• The ability to work independently and on a team with different personalities.
• The ability to handle multiple, shifting priorities.
• Good organizational skills, including an ability to organize information into reports.
• Previous experience working for the New York State Department of Health

Preferred requirements:

• Certification in Microsoft Office products.
• Knowledge and experience with computer information systems and computer programming.
• Experience with NYS Department of Health recruitment process.

Submit your resume today!