Administrative Assistant at JobsRUs.com
Allentown, PA
About the Job
JobsRUs.com. is seeking to hire a Administrative Assistant for our client in Allentown, PA!
Benefits Available!
Weekly Pay!
$19.31/Hour
Shift Details: 8:00AM-4:30PM
DESCRIPTION:
Performs a variety of administrative functions. Schedules appointments, gives information to callers, and takes dictation. Composes memos, transcribes notes, and researches and creates presentations. Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports. May assist with compiling and developing the annual budget. Requires a high school diploma with at least 5 years of experience in the field or in a related area. Familiar with a variety of the field's concepts, practices, and procedures. Relies on experience and judgment to plan and accomplish goals. Performs a variety of complicated tasks. May direct and lead the work of others. A wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit/department.
Education - Required
High School Diploma/GED Education
Education – Preferred
Associate’s Degree
Experience - Required
3 years as a secretary or related administrative role
Experience - Preferred
Prior Healthcare Experience
ESSENTIAL FUNCTIONS
Reflects the job's main responsibilities and is not intended to be an exhaustive list of all duties performed. The essential functions listed below and % of time may vary between departments and locations, and are subject to change based on management discretion and organizational needs.
Maintains calendars; schedules meetings, conferences and other functions in an efficient and timely manner.
Creates, transcribes, and distributes meeting materials, agendas and minutes.
Receives and screens incoming telephone calls, determines the priority of these calls, and takes messages and/or action as required.
Compiles information from reports, files, records, publications and other sources to prepare reports and presentations.
Communicates the leaders instructions with various individuals and/or departments.
Updates, follows, and keeps delegated tasks and projects on schedule to ensure administrative progress to deadlines.
Processes and tracks departmental invoices, bills and payments through accounts payable and corporate credit card if applicable.
Reads and analyze incoming mail, memos, submissions, and reports to determine their significance and plan their distribution.
Makes recommendations for changes and/or improvement in office systems, working conditions, and equipment. Ensures department is sufficiently stocked with office supplies.
Serves as the principle point of administrative contact and liaison with internal and external contacts.
ADDITIONAL RESPONSIBILITIES
Completes special projects as assigned.
Supports departmental and network committees as required
Provides administrative support for additional department leaders and staff as assigned.
Knowledge, Skills and Abilities - Required
Ability to work under/handle stressful situations
Proficient in Microsoft Office and similar applications
General Comments
Timesheet Approver (Primary and Backup): Ann Secheresiu (primary), Julie Macomb (backup)
Is this position patient facing? (Y or N): N
Is this a remote position? (Y or N): N
Clinical or Non-Clinical: Non-Clinical
EMR for your facility: N/A
Scrub Colors/Dress Code: Business casual (office attire, no jeans)
Guaranteed Hours (24/36/40): 40
Float Cost Center: N/A
Benefits Available!
Weekly Pay!
$19.31/Hour
Shift Details: 8:00AM-4:30PM
DESCRIPTION:
Performs a variety of administrative functions. Schedules appointments, gives information to callers, and takes dictation. Composes memos, transcribes notes, and researches and creates presentations. Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports. May assist with compiling and developing the annual budget. Requires a high school diploma with at least 5 years of experience in the field or in a related area. Familiar with a variety of the field's concepts, practices, and procedures. Relies on experience and judgment to plan and accomplish goals. Performs a variety of complicated tasks. May direct and lead the work of others. A wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit/department.
Education - Required
High School Diploma/GED Education
Education – Preferred
Associate’s Degree
Experience - Required
3 years as a secretary or related administrative role
Experience - Preferred
Prior Healthcare Experience
ESSENTIAL FUNCTIONS
Reflects the job's main responsibilities and is not intended to be an exhaustive list of all duties performed. The essential functions listed below and % of time may vary between departments and locations, and are subject to change based on management discretion and organizational needs.
Maintains calendars; schedules meetings, conferences and other functions in an efficient and timely manner.
Creates, transcribes, and distributes meeting materials, agendas and minutes.
Receives and screens incoming telephone calls, determines the priority of these calls, and takes messages and/or action as required.
Compiles information from reports, files, records, publications and other sources to prepare reports and presentations.
Communicates the leaders instructions with various individuals and/or departments.
Updates, follows, and keeps delegated tasks and projects on schedule to ensure administrative progress to deadlines.
Processes and tracks departmental invoices, bills and payments through accounts payable and corporate credit card if applicable.
Reads and analyze incoming mail, memos, submissions, and reports to determine their significance and plan their distribution.
Makes recommendations for changes and/or improvement in office systems, working conditions, and equipment. Ensures department is sufficiently stocked with office supplies.
Serves as the principle point of administrative contact and liaison with internal and external contacts.
ADDITIONAL RESPONSIBILITIES
Completes special projects as assigned.
Supports departmental and network committees as required
Provides administrative support for additional department leaders and staff as assigned.
Knowledge, Skills and Abilities - Required
Ability to work under/handle stressful situations
Proficient in Microsoft Office and similar applications
General Comments
Timesheet Approver (Primary and Backup): Ann Secheresiu (primary), Julie Macomb (backup)
Is this position patient facing? (Y or N): N
Is this a remote position? (Y or N): N
Clinical or Non-Clinical: Non-Clinical
EMR for your facility: N/A
Scrub Colors/Dress Code: Business casual (office attire, no jeans)
Guaranteed Hours (24/36/40): 40
Float Cost Center: N/A
