Administrative Assistant - PTS Advance

Ames, IA 50010 

Client: Renewables Sector

Length of Assignment: Contract (12-18 months)

Start: October 2024

Pay: $18-20/hr. 

Experience: Must have 3+ years of Sr. Administrative experience

This position reports to the Team Lead, Executive Assistant and provides administrative support to the Leadership Team (LT). The Administrative Assistant will provide support to various LT leaders and collaborate with the other admins on various wide projects. This includes support for leader's calendars and coordinating meetings and special events, arranging domestic and international travel, composing correspondence, and following up on action items. This position performs assignments with a high level of independence, initiative, discretion, accuracy, and attention to detail. As this position provides support and handles special projects on for the team, flexibility in adapting to assignment changes and work schedule is mandatory. Confidentiality in this position is crucial.

* Manage manager calendars. Schedule and coordinate logistics for meetings and special events.
* Coordinate domestic and international travel logistics, including commercial and corporate aircraft travel. Prepare detailed itineraries. Provide background information on meetings and trips. Track and coordinate officers' business travel requirements (i.e., passports, visas, immunizations, photos, etc.). Assist team members in tracing and gathering related expenses and compiling expense reports.
* Handle all Administrative Assistant responsibilities for assigned team.
* Ensure requests to managers are handled promptly. Ensure action items and deadlines are met for various corporate committee-related deliverables.
* Effectively represent the LT to a broad array of contacts within the company and external organizations. Works well with high-level executives, assistants and executive assistants. Maintains effective networks throughout the company and external organizations.
* Handle special projects as requested.

* Minimum of 3-5 years administrative experience.
* Must be able to handle all activities with a high level of confidentiality, initiative, and independence.
* Demonstrated ability to take initiative, prioritize and meet deadlines. Ability to multi-task, anticipate needs and requirements, and follow through.
* Demonstrated strong interpersonal skills. Ability to work cooperatively with all levels of management and peers and can readily adapt to the needs of diverse work groups while remaining calm under pressure.
* Ability to effectively communicate (written and verbal) at all levels of the organization to convey ideas.
* Strong organizational skills and attention to detail are crucial.
* Must be proficient in various MS office applications.
* Must be flexible with work schedule at all times, due to the nature of relief assignments.
* Strong business acumen of corporate structure and corporate committees.

Preferred Qualifications:

* Minimum of 5 years assistant experience providing support to executive level management.
* Admin experience with Executive Staff beneficial.

For immediate consideration, please send your resume to Samantha.Turrubiartes@PTSAdvance.com

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