Administrative Assistant - Creative Financial Staffing
Arlington, VA
About the Job
About the Organization & Opportunity:
- Our client is a nonprofit membership association with over 1 million members
- Highly established organization that was founded in the 1950’s
- Diverse staff that impacts conservation in 79 countries and territories across six continents
- Employees praise the organization for its work-life balance culture
Administrative Assistant
Responsibilities:
- Administrative Assistant will project management and admin support for the project management team.
- Administrative Assistant will set up and scheduling meetings for all workstreams
- Estimated at least 12- 15 virtual meetings daily (via Teams or Zoom for anywhere from 10 to 50 attendees)
- Reverifying the right people are in those meetings
- Reminding person responsible for posting agendas if still need to post and reconciling that things are posted properly
- Administrative Assistant role may join some of the meetings but not most as there’s multiple happening at same time
- Administrative Assistant will be auditing to make sure that the right people are following the right procedures to get the project completed
- Administrative Assistant will ensure meeting recordings and transcripts are saved in the appropriate locations (will be saved in Box web services filing system folder)
- Administrative Assistant will consolidate status updates
- Administrative Assistant will work in Microsoft Word and PowerPoint documents. Will also use Smartsheet as project management tool – so some documents from Smartsheet, exporting to an Excel or PDF.
- Administrative Assistant will update tracking dashboards/ due dates for schedule – going into Smartsheet, running milestone reports, and checking back to make sure the milestone was met.
- Ad hoc tasks and administrative projects, as requested
Requirements:
- Degree is a plus but NOT required
- Must have strong administrative experience (1-3+ years)
- Previous nonprofit experience is a plus but NOT required
- MS Office Suite experience including Word, Outlook, Teams, PowerPoint (might be editing presentations, but mostly making sure the documents are filed in the right place), Excel (formulas, filters)
- Our client will train on Smartsheet
Personality Fit:
- Smart
- Quick learner
- Excellent written and verbal communication skills
- Not afraid to ask questions or ask for help
- Strong follow-up skills (will be obtaining status updatese frequently)
- Able to quickly escalate any issues that may arise
- Self-motivated and takes initiative
- Detail oriented, fast, and high accuracy
- Resourceful, intuitive – ability to think outside of the box
- Proactive
- Organized
Qualified candidates please submit your resume for immediate consideration for this exciting job opportunity!
#INFEB2024
#CBFEB2024
MaxSalary: USD55000
MinSalary: USD50000
Source : Creative Financial Staffing