Administrative Assistant - HomeTrust Bank

Job Summary

The Administrative Assistant provides support to assigned executives and general administrative duties including, but not limited to, calendar management, meeting material preparation, research, travel arrangements, expense reports, filing, and errands. In this role, no day will be quite the same, and you will be exposed to all areas of the banking industry. 

The ideal candidate will possess discretion and confidentiality, strong multi-tasking skills and excellent attention to detail along with outstanding service-orientation and mature judgment. The Administrative Assistant's role is to leverage the time of leaders through logistical coordination of activities and needs. This individual will be a highly organized collaborative team player with a strong work ethic.  

Key Responsibilities / Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• Act as the gatekeeper for assigned executives. 
• Manage calendars, prioritizing conflicting needs and handling matters proactively.
• Coordinate travel arrangements and schedules.
• Proactively input invoices and prepare monthly expense reports.
• Assist with the preparation of line of business reports, communications, and presentations.
• Plan and manage logistics for events including, but not limited to, town halls, leadership offsites and social gatherings. 
• Coordinate and order delivery/pick up of catered meals, supplies, specialty items to support meetings and business needs. 
• Assist with meeting material preparation for assigned executives. 
• May occasionally assist direct reports of leaders with travel coordination and special projects.
• Assist with errands, correspondence, and business as necessary.
• Maintain adequate supply of office materials; including completing inventories and placing orders for materials.
• Develop strong working relationships with co-workers across the bank.
• Maintain confidentiality and security of sensitive information. 
• Adhere to all corporate policies and procedures, Federal and State regulations, and laws.
• Complete all mandatory annual compliance training. 
• Follow regulatory requirements including those pertaining to the Bank Secrecy Act (BSA), Anti-Money Laundering (AML), Customer Identification Program (CIP), and OFAC to assist in the identifications, detection and determent of money laundering and other unlawful activities, as well as regulations pertaining to lending and consumer compliance to include fair lending laws.
• Perform other duties and special projects as assigned. 

Job Requirements

Education:

• High-school diploma or equivalent required.

Required:

• 3-5 years of previous experience in professional secretarial or administrative environment. 
• Knowledge of general office procedures.
• Accurate and professional administrative skills.  
• Proficiency in MIcrosoft Office, especially Outlook, OneNote, and Teams. 
• Excellent organizational skills.
• Ability to build rapport quickly and effectively across various lines of business and with various levels of employees.
• Ability to communicate in a positive and effective manner in one-on-one and in small group meetings or presentations.
• Ability to listen to and/or convey detailed or important instructions or ideas accurately and quickly.
• Ability to think and act independently within guidelines and limitations of Bank policy and assigned personal authority.
• Strong attention to detail with emphasis on accuracy and presentation.
• Excellent written and oral communication skills.
• Strong financial acumen.
• Ability to prioritize duties and work independently.  
• Must be self-motivated.
• Maturity to handle highly confidential information and materials.
• Ability to meet designated deadlines while remaining flexible to changing assignments.

Preferred:

• Two-year degree in related coursework. 
• Prior exposure to executive level assistance.

About HomeTrust Bank

HomeTrust Bank, founded in 1926, is a North Carolina chartered, community-focused financial institution committed to providing value-added community banking through online/mobile channels and multiple locations in Virginia, North Carolina, South Carolina, Tennessee, and Georgia. Learn more at www.htb.com. Apply today to take your first steps towards joining this talented population of employees within a growing organization. 

Work Environment, Physical Requirements  

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job.  HomeTrust Bank promotes an equal employment opportunity workplace which includes reasonable accommodation of qualified applicants and employees.

• This job operates in a professional office environment and routinely uses standard office equipment such as computers, phones, photocopiers, and fax machines. 
• Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. 
• Physical activity requiring reaching, sifting, lifting to 25 lbs., finger dexterity, grasping, feeling, repetitive motions, talking and hearing are required.
• The employee will frequently communicate and must be able to exchange accurate information with others.
• The employee may need to move around their office to attend meetings and to access files, machinery, or other job-related tools.

DISCLAIMER:  HomeTrust Bank is an evolving company.  As such this job description is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job.  While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.

HomeTrust Bank values and promotes diversity and inclusion in every aspect of our business and at every level within the company. We recruit, hire, and promote employees based on their individual ability and experience and in accordance with Affirmative Action and Equal Employment Opportunity laws and regulations. Our policy is that we do not discriminate on the basis of race, color, gender, national origin, religion, age, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, pregnancy, marital status, status as a protected veteran, or any other status protected by federal, state, or local law.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)