Administrative Assistant - Atlanta, GA - Fast Enterprises
Atlanta, GA
About the Job
Fast Enterprises is a provider of essential software and services for citizens and government. In 1998, we changed the way government revenue agencies support their business with the introduction of GenTax®. We have expanded beyond Tax and now also perform implementations for Motor Vehicle, Driver License, Unemployment Insurance, and Child Support Engagement agencies.
Your FAST career has a meaningful and lasting social impact. FAST offers a collaborative in-office problem-solving environment.
As an Administrative Assistant, you will work full-time, in-office performing a variety of administrative tasks and activities in support of our project team located in Atlanta, GA. This position will support our 3 offices located in the Metro Atlanta area. The ideal candidate will have corporate office administration experience and thrive in a fast-paced environment.
Please see job responsibilities broken out by category below.
General
- Assist and provide support for all office employees to ensure they have the necessary resources and supplies to fulfill their roles effectively.
- Assist and provide support to the FAST Project Managers for administrative and other project-related tasks. This may include scheduling meetings, taking meeting notes, compiling meeting minutes, etc.
- Provide additional support to team members as needed. This may include completing miscellaneous tasks such as developing testing/training materials, printing/collating project documents, etc.
- Act as the main contact for vendors. Manage vendor relationships by completing payments in a timely manner, coordinating event logistics, and communicating any event changes.
- Assist with new hires' relocation by providing housing suggestions, assisting with residency permits, granting access requests, and onboarding based on project guidelines and procedures.
- Set up and maintain information filing systems.
- Track local accounts payable/receivable information and liaise with HQ.
Office
- Regularly monitor inventory and order supplies for all three offices accordingly.
- Organize office supplies/items and maintain general cleanliness in common spaces throughout the office. This may include the break room, training spaces, meeting rooms, etc.
- Maintain and update the office phone list.
- Prepare for meetings by ensuring adequate seating is available, the technology needed is working properly, and beverages/food are available if applicable.
- Handle general mail pick up and drop off by ensuring labels are prepared correctly.
- Prepare FedEx shipments and arrange for pick up or drop off, including maintaining the FedEx mailing materials on site.
- Open and distribute incoming mail and emails to coordinate the flow of information internally and externally (as needed).
Special Events and Activities
- Coordinate and facilitate social outings and lunches as needed. This may include providing accurate directions to team members if the event is off-site, offering accommodations for special dietary restrictions, and preparing the event space.
- Coordinate community service and volunteer opportunities and communicate said opportunities to the project site members.
- Completed bachelor’s degree in business/public administration, finance/accounting, management, education, social science, or other field related to office management and administration
- Equivalent experience will be accepted in place of the required degree
- Microsoft Office Suite
- Strong organizational skills
- Excellent written and verbal communication
- Ability to multi-task
- Throughout your career, you will be rewarded through our merit-based pay structure, 401(k) matching program, and annual bonus account.
- Our exceptional benefits package includes coverage for FASTies and their families. Health, dental, and vision insurance are 100% employer-paid, providing the peace of mind of top coverage without financial burden.
- Every four years, you will be eligible for our sabbatical program, known as the FAST Pause. This program provides you with a month of paid leave to pursue your passions and recharge in any way you would like.
- We provide paid parental leave.
- We provide paid holidays, as well as vacation and sick time.
- Our gift matching program matches annual volunteer hours or monetary donations.
- Team-building activities are offered throughout the year.
- Make a difference by driving meaningful and positive change in government agencies.
FAST is an equal opportunity employer.
Voluntary Self-Identification Information is requested for U.S. applicants during the application process.
Salary to be determined by the education, experience, knowledge, skills, abilities, and location of the applicant.
Fast Enterprises is committed to the full inclusion of all qualified individuals. As part of this commitment, Fast Enterprises will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please contact FastCareers@fastenterprises.com.
Pay Range:USD $50,000.00 - USD $55,000.00 /Yr.