Administrative Assistant - BCC Engineering

BCC Engineering is an award-winning ENR Top 500 Design Firm that offers integrated engineering services for both public and private sector clients. The BCC family of companies offer challenging opportunities in an environment where every team member is valued, supported, and encouraged to grow. As part of our team of industry leaders, our employees can impact some of the most exciting and interesting projects in the field. 

ESSENTIAL FUNCTIONS

• Answer phones and take messages or field/answer all routine and non-routine questions; work in cooperation with other administrative personnel to cover phones
• Screen calls appropriately, routing to correct channels and providing helpful information to callers while maintaining appropriate level of confidentiality per company policy
• Serve as the face of the company by greeting persons entering establishment, determining nature and purpose of visit, and directing or escorting them to the appropriate employee
• Assist HR in the processing of new hires, including onboarding activities such as preparing the workspace, providing the new hire with onboarding materials, and collecting appropriate I-9 documentation
• Schedule and organize activities such as meetings, travel, conferences and department activities for all members of the department
• Prepare spaces for meetings and ensure there are no conflicts in the scheduling of their use; may organize meals for meeting attendants
• Organize local office events, facilitate corporate events, and champion employee engagement and participation
• Receive incoming mail and route to appropriate person; prepare regular or overnight mailings for office staff; coordinate and schedule courier services
• Copy, collate and bind reports and proposals; may prepare written reports and documents
• Order office supplies for the office and ensure supply closets are stocked and organized
• Log and coordinate the use of corporate vehicles
• Manage office support equipment; coordinate need for repairs or adjustments of such equipment
• Ensure timely completion of time sheets and expense reports
• Take ownership of personal career development by seeking and providing feedback, seizing opportunities to develop new skills, and setting and pursuing personal goals

REQUIRED EDUCATION AND EXPERIENCE

• High school diploma or general education degree (GED) required
• 1 year of customer service experience and/or receptionist experience