Administrative Assistant (Bilingual – English/Spanish) at Atrium

About Atrium:

What you do matters. As a people-centric organization, we foster an environment of collaboration, high-performance and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team.

Client Overview:

Our client, a Construction company seeking a highly organized and detail-oriented Administrative Assistant to join their team!

Salary/Hourly Rate:

$21 – $23/hr

Position Overview:

The successful Administrative Assistant candidate will provide administrative support to ensure efficient operation of the office. This Administrative Assistant role requires a proactive individual with excellent communication skills and the ability to handle multiple tasks simultaneously.

Responsibilities of the Administrative Assistant:

• Office Management: Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Communication: Answer and direct phone calls, take messages, and respond to inquiries in a timely manner. Handle incoming and outgoing mail and email correspondence
• Scheduling: Organize and schedule appointments, meetings, and travel arrangements for senior management. Maintain calendars and coordinate conference room bookings
• Documentation: Prepare and edit documents, reports, and presentations. Maintain electronic and paper filing systems
• Data Entry: Input and update data in various systems and databases, ensuring accuracy and confidentiality
• Customer Service: Greet and assist visitors, clients, and employees with professionalism and courtesy
• Event Coordination: Assist in the planning and execution of company events, meetings, and conferences
• Project Support: Provide administrative support for various projects and initiatives as needed

Qualifications for the Administrative Assistant:

• Must be fluent in both English and Spanish
• Proven experience as an administrative assistant or in a related role
• Proficiency in MS Office (Word, Excel, PowerPoint, and Outlook)
• Strong organizational and time-management skills
• Excellent verbal and written communication skills
• Ability to work independently and as part of a team
• High degree of attention to detail and problem-solving skills
• Ability to handle sensitive and confidential information with discretion

Education Requirements:

• High School diploma or GED is required
• Additional qualifications as an Administrative Assistant or Secretary will be a plus

Benefits:

• Atrium Care Package available, upon eligibility. (Including healthcare plans, discount programs and paid time off)