Administrative Assistant at Atrium

About Atrium:

What you do matters. As a people-centric organization, we foster an environment of collaboration, high performance, and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team.

Client Overview:

Our client is a global financial services organization headquartered in Boston. They are looking for an efficient and detail-oriented Administrative Assistant to support their team.

Salary/Hourly Rate:

$25/hr – $30/hr

Position Overview:

As an administrative assistant, you will undertake a range of administrative functions, including office coordination, organization of team events, and managing calendars for executives.

Responsibilities of the Administrative Assistant:

• Coordinate office activities and operations to ensure efficiency and compliance with company policies.
• Supervise administrative staff and divide responsibilities ensuring performance is optimal.
• Manage agendas, travel arrangements, appointments, etc. for upper management.
• Organize team events and meetings, including arranging facilities and caterers when needed.
• Create and update records and databases with personnel, financial, and other data.
• Assist colleagues whenever necessary.
• Answer and redirect phone calls, emails, and other correspondence.
• Maintain a company calendar and schedule appointments.
• Coordinate project deliverables and handle queries on general management issues.
• Submit timely reports and prepare presentations/proposals as assigned.

Qualifications for the Administrative Assistant:

• Proven experience as an administrative assistant or office assistant.
• Strong calendar management experience, ideally for the executive level.
• Well-organized, with a strong ability to multitask and prioritize.
• Ability to work independently and as part of a team.
• Proficient with Microsoft Office Suite.
• Familiarity with project management software is a plus.
• Working knowledge of office equipment like printers and fax machines.
• Strong communication and people skills.

Education Requirements:

• High school diploma is required.
• An advanced degree is preferred but not required.

Benefits:

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).