Administrative Assistant at Kforce Inc.
Boston, MA 02114
About the Job
- Administrative Assistant will proactively manage the leader's calendar in a timely and accurate manner; Includes scheduling of meetings and events, resolution of conflicts, recommends meetings and calendar updates/modifies based on anticipation of needs grounded in organizational context
- Plan and coordinate team meetings and events of varying sizes and complexity; Includes venue selection, ordering catering, tracking expenses, agenda creation, material preparation, A/V resource planning, and coordinating communications to the attendees
- Under the leader's direction, write, contribute and/or edit draft communications, involve appropriate stakeholders and gain final approval; May manage distribution lists and send communications on the leader's behalf
- Obtain trip approvals, book domestic and international business travel; Secure visas, maintain travel profiles
- Track and submit expense reports, reinforce Policy with team members
- Help ensure successful on/off boarding of team members; May include equipment procurement and supply management, space planning, scheduling meetings, assisting with communications and/or helping the leader to remember their action items
- Produce and/or edit high quality PowerPoint or Keynote presentations
- Handle the creation and maintenance of organizational charts as needed
- May assist leader with tracking of expenses
- As an Administrative Assistant, you will support team plans, projects, activations or other deliverables as needed
- Serve as the main point of contact for administrative questions from the team
- Provide coverage for other leaders where temporary administrative needs exists
Requirements:
- Strong written and verbal communication skills; Ability to work and communicate effectively with a variety of personalities including senior level executives
- Proven ability to work in a fast-paced, results-oriented, team environment with sometimes high levels of ambiguity and independence
- Organize, prioritize and appropriately handle highly confidential and sensitive information Proficiency using required software as well as internal Nike systems
- Be a connector - take initiative and seek connection on behalf of other people to solve problems and answer questions
- Microsoft Suite, Slack, Box, and Concur
The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.
We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.
Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.
This job is not eligible for bonuses, incentives or commissions.
Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
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