Administrative Assistant - Metrum Research Group

Metrum Research Group, established in 2004, is a global leader in biomedical modeling and simulation. We have enabled rational and strategic decision making for more than 200 companies on over 700 projects. At Metrum Research Group we support our clients in advancing drug development programs by supplying them with the highest quality scientific expertise.

We are seeking a detail-oriented and proactive Administrative Assistant to join our team. This role requires a proactive, resourceful individual with exceptional organizational skills, discretion, and the ability to manage multiple priorities effectively. The Administrative Assistant will act as a key liaison between the Executive and internal/external stakeholders, ensuring smooth communication and operations within the executive office while also providing support in marketing and sales activities and other various assigned tasks.

Key Responsibilities:

1. Calendar Management: Manage the Executive's complex and dynamic calendar, including scheduling meetings, appointments, and travel arrangements. Anticipate and resolve scheduling conflicts efficiently.

2. Communication Management: Screen and prioritize emails and other correspondence for the Executive. Draft and prepare responses, memos, and presentations on behalf of the Executive as needed.

3. Meeting Coordination: Coordinate and prepare materials for executive meetings, including agendas, presentations, and minutes. Ensure that all necessary resources are available and that meetings run smoothly and on schedule.

4. Travel Arrangements: Arrange domestic and international travel for the Executive, including flights, accommodations, transportation, and itinerary planning. Handle visa applications and travel expenses promptly and accurately.

5. Information Management: Maintain confidential files and records, both electronic and physical, ensuring security and accessibility. Organize and archive documents, presentations, and other materials for easy retrieval.

6. Bookkeeping: light bookkeeping, personal and professional for executive.

7. Project Support: Assist the Executive in managing projects and initiatives, including research, data analysis, and reporting. Coordinate cross-functional teams and deadlines to ensure timely project completion.

8. Administrative Support: Provide general administrative support to the Executive, including drafting of documentation, contracts, and reports. Managing expenses, processing invoices, placing orders, paying bills etc.

9. Marketing Support: Provide administrative assistance in marketing activities, including coordinating the production of marketing materials, managing distribution lists, and organizing promotional events or campaigns.

10. Sales Support: Assist in sales-related tasks, such as preparing sales presentations, compiling sales reports and data analysis, and following up with clients or leads.

11. Deal Assistance: Collaborate with the Executive in closing deals by organizing necessary documentation, facilitating communication between parties, and providing administrative support throughout the negotiation process.

Qualifications:

- Bachelor's degree preferred, or equivalent work experience.

- Proven experience as an executive assistant or similar role supporting top level executives.

- Exceptional organizational and time management skills, with the ability to prioritize tasks and work under pressure.

- Excellent written and verbal communication skills, with a high level of professionalism and discretion.

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

- Strong attention to detail and accuracy, with a commitment to maintaining confidentiality.

- Ability to anticipate needs, exercise sound judgment, and proactively address issues.

- Flexibility to adapt to changing priorities and schedules.

Job Type: Full-time, Part-time

Compensation: $25.99 - $35.00 per hour

• Discretionary Performance Bonus

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Experience:

• Microsoft Office: 1 year (Required)
• Administrative experience: 1-2 years (Required)
• Microsoft Word: 1 year (Required)

Schedule:

• Monday to Friday
• Weekends as needed

Work Location: Remote