Senior Administrative Assistant - HCA Healthcare
Brentwood, TN 37027
About the Job
Description
Introduction
Last year our HCA Healthcare colleagues invested over 156,000 hours volunteering in our communities. As a Senior Administrative Assistant with HCA Healthcare you can be a part of an organization that is devoted to giving back!
Benefits
HCA Healthcare, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:
- Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
- Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
- Free counseling services and resources for emotional, physical and financial wellbeing
- 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
- Employee Stock Purchase Plan with 10% off HCA Healthcare stock
- Family support through fertility and family building benefits with Progyny and adoption assistance.
- Referral services for child, elder and pet care, home and auto repair, event planning and more
- Consumer discounts through Abenity and Consumer Discounts
- Retirement readiness, rollover assistance services and preferred banking partnerships
- Education assistance (tuition, student loan, certification support, dependent scholarships)
- Colleague recognition program
- Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
- Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.
Learn more about Employee Benefits
Note: Eligibility for benefits may vary by location.
Would you like to unlock your potential with a leading healthcare provider dedicated to the growth and development of our colleagues? Join the HCA Healthcare family! We will give you the tools and resources you need to succeed in our organization. We are looking for an enthusiastic Senior Administrative Assistant to help us reach our goals. Unlock your potential!
GENERAL SUMMARY OF DUTIES:
Primarily supports multiple VP level leader in administrative aspects
DUTIES INCLUDE BUT NOT LIMITED TO:
• Coordinates necessary travel arrangements and processes travel expense reports via Concur and prepares reimbursement reports as requested.
• Assists others with scheduling and travel, as requested.
• Schedules meetings (internal/external to the organization) conference calls, teleconferences and web seminars as requested.
• Maintains Outlook calendars and email as assigned.
• Prepares reports for company activities as required.
• Performs a wide variety of duties such as, composing correspondence, preparation of forms, charts, schedules, and presentation materials as needed.
• Establishes and maintains confidential and operational files for the Executive Team and maintains confidential and operational files as requested.
• Maintains a master list of current personnel supporting division operations as assigned by division executives.
• Communicates changes to corporate personnel responsible for managing these lists.
• Coordinates and schedules activities for outside Board affiliations.
• Maintains the Division policy & procedure manuals.
• Answers phones and screens phone calls, assists and directs callers and takes messages. • Maintains schedule of use of conference rooms.
• Sorts and distributes mail and other deliveries.
• Prepares packages for overnight delivery.
• Orders supplies as requested.
• Flexible in supporting any office projects needing extra attention due to specific deadlines.
• Assists other administrative support staff in projects and cross-coverage if needed.
• Practice and adhere to the HCA Code of Conduct and HCA Mission, and values.
EDUCATION:
• High School Graduate/Equivalent required
EXPERIENCE:
• 2+ years of secretarial experience required, healthcare experience preferred
CERTIFICATION/LICENSE:
• Licensed Notary preferred
Physician Services Group
Supporting HCA Healthcare's 186 hospitals and 2,400+ sites of care, Physician Services plays a crucial role as the main entry point for patients looking for high-quality healthcare within the HCA Healthcare system. With a focus on meeting the needs of our patients at all access points, Physician Services is dedicated to implementing innovative, physician-driven, value-added solutions to assist physicians in providing high-quality, patient-centered care, aligning with our mission to care for and enhance human life.
HCA Healthcare has been recognized as one of the World’s Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in costs for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.
GENERAL SUMMARY OF DUTIES:
Primarily supports multiple VP level leader in administrative aspects
DUTIES INCLUDE BUT NOT LIMITED TO:
• Coordinates necessary travel arrangements and processes travel expense reports via Concur and prepares reimbursement reports as requested.
• Assists others with scheduling and travel, as requested.
• Schedules meetings (internal/external to the organization) conference calls, teleconferences and web seminars as requested.
• Maintains Outlook calendars and email as assigned.
• Prepares reports for company activities as required.
• Performs a wide variety of duties such as, composing correspondence, preparation of forms, charts, schedules, and presentation materials as needed.
• Establishes and maintains confidential and operational files for the Executive Team and maintains confidential and operational files as requested.
• Maintains a master list of current personnel supporting division operations as assigned by division executives.
• Communicates changes to corporate personnel responsible for managing these lists.
• Coordinates and schedules activities for outside Board affiliations.
• Maintains the Division policy & procedure manuals.
• Answers phones and screens phone calls, assists and directs callers and takes messages. • Maintains schedule of use of conference rooms.
• Sorts and distributes mail and other deliveries.
• Prepares packages for overnight delivery.
• Orders supplies as requested.
• Flexible in supporting any office projects needing extra attention due to specific deadlines.
• Assists other administrative support staff in projects and cross-coverage if needed.
• Practice and adhere to the HCA Code of Conduct and HCA Mission, and values.
EDUCATION:
• High School Graduate/Equivalent required
EXPERIENCE:
• 2+ years of secretarial experience required, healthcare experience preferred
CERTIFICATION/LICENSE:
• Licensed Notary preferred
Physician Services Group
Supporting HCA Healthcare's 186 hospitals and 2,400+ sites of care, Physician Services plays a crucial role as the main entry point for patients looking for high-quality healthcare within the HCA Healthcare system. With a focus on meeting the needs of our patients at all access points, Physician Services is dedicated to implementing innovative, physician-driven, value-added solutions to assist physicians in providing high-quality, patient-centered care, aligning with our mission to care for and enhance human life.
HCA Healthcare has been recognized as one of the World’s Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in costs for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.
"There is so much good to do in the world and so many different ways to do it."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder
Be a part of an organization that invests in you! We are reviewing applications for our Senior Administrative Assistant opening. Qualified candidates will be contacted for interviews. Submit your application and help us raise the bar in patient care!
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
