Administrative Assistant - Ashland Inc

Are you the kind of person that is always thinking, sketching, seeking, and adjusting? Who needs to understand how things work and then figure out how they can work better? Are you a passionate, tenacious, solver who loves to work with others who share your drive? Are you positive, constructive, and ingenious?

Are you always solving?

Then we’d like to meet you and bet you’d like to meet us.

Ashland has an exciting opportunity for an Administrative Assistant to join our Ashland LLC business at our Calvert City, Kentucky location. This is a very visible, significant role within the Company and the manufacturing function. This position will report to the Operations Manager.

The responsibilities of the position include, but are not limited to, the following:

· Provide process specific information regarding functional area of expertise as needed

· Identify process gaps and address with other Power Users

· Manage the impact of change on operators/staff in the process area of expertise, including mentoring and training

· Continue to align with other Power Users as issues arise

· Coach/train operators to ensure accurate production entries

· Audit SAP entries for discrepancies

· Coordinate with FLL's/Area Manager/Quality/Area EPL in addressing chronic errors

· Enter and escalate (business critical) Remedy tickets to address system error issues

· Daily investigation and correction of COGI errors

· Training new Operators on SAP system.

· Develop, review and update training aids/work instructions for operators, FLL’s and area staff

· Work with HR and the Training department for training/onboarding/establishing security credentials of new employees

· Analyze activity rates and material costs

· Generation of monthly and yearly metric reports

· Research anomalies in inventories, usage variances, and payroll

· Reconciliation of SAP issues for all processes

· Develop and maintain NEW Daily Yields Report, based on SAP data

· Balance daily consumption of raw materials with production of finished goods.

· Communicate/work with other areas that have impact on Area's products (Track, Warehouse, etc.)

· Reconcile month end adjustments along with Area Manager/Engineers

· Perform cycle counts

· Communicate/work with main Inventory Coordinator in a timely manner

· Enter adjustments as needed (as per Area Manager)

· Assist with budget versus actual expense variances & creating/maintaining report analyses

· Invoice (a/p) management

· Generate and review expense reports prior to month end

· Assist with purchase orders, receiving, etc.

POSITION REQUIREMENTS

· Must be highly proficient in the use of computers: email, Microsoft Word, Excel, PowerPoint

· Must be highly organized and self-motivated

· Must have excellent written and verbal communication skills

· Must interact daily with various departments supporting production and operations

· Must have excellent interpersonal skills and have the ability to multi-task

Knowledge of SAP & Accounting practices is highly desirable

PHYSICAL/MENTAL REQUIREMENTS

There is frequent need to stand, stoop, walk, climb stairs, sit, reach, demonstrate manual dexterity, talk, hear and see. The incumbent may occasionally be required to lift light to moderately heavy objects (up to 25 pounds) and perform other similar actions during the course of the workday. It may also be required to operate a company vehicle on company business.

The incumbent will be required to utilize and wear appropriate personal protective equipment as required to perform his/her duties within the manufacturing area including hard hat, hearing protection, safety glasses, safety foot wear, respirator, FRC clothing and other PPE as determined to protect the individual. The Administrative Assistant must demonstrate commitment to zero incidents and injuries in the workplace and beyond.

The incumbent must possess the ability to remain calm during site emergencies and respond appropriately as directed by the Site Emergency Director and be capable of evacuating the manufacturing process areas in a timely manner should an emergency arise.

The incumbent must have the ability and willingness to work extended hours at a 24 hour, 365 day operation.

Incumbent must have demonstrated productivity and effectiveness in a teamwork environment and must have demonstrated competency and willingness to adapt to change.

Third party recruiters and agencies (“Agency”) should not contact employees of Ashland or its subsidiaries directly. Any resumes sent by an Agency to a hiring manager, recruiter or submitted to Ashland’s career portal are considered unsolicited and property of Ashland. Ashland will not pay a fee for any placement resulting from the receipt of an unsolicited resume, unless the Agency has a signed contract with Ashland’s Human Resources/Procurement department in advance of submitting a candidate for consideration. Verbal and written approvals will not be considered a valid contract for service.

In more than 100 countries, the people of Ashland LLC. (NYSE: ASH) provide the specialty chemicals, technologies and insights to help customers create new and improved products for today and sustainable solutions for tomorrow. Our chemistry is at work every day in a wide variety of markets and applications, including architectural coatings, automotive, construction, energy, personal care and pharmaceutical. Visit www.ashland.com to see the innovations we offer.
 
At Ashland our vision is to be a leading, global specialty chemicals company whose inspired and engaged employees add value to all we touch. In fact our people, employees, customers and vendors define who we are. They are the driving force behind everything we do.
 
Not only do we value our customers but we value our employees, and we work to offer them a dynamic and challenging environment. We hold ourselves to high standards at Ashland, and we value integrity and honesty.
 
Ashland has a history of attracting the best people and keeping them. The reasons are simple: industry competitive salary and benefits, pay-for-performance incentive plans and a diverse work environment where employees feel challenged and valued. People come to Ashland and stay. As a growing Fortune 500 specialty chemicals company, we offer opportunities for development and advancement throughout our global organization. Our values define who we are and what we care about as a company. If you are looking for a relationship with a company instead of simply a job, this may be a great fit.

Ashland is proud to be an Equal Opportunity Employer Minorities/Women/Veterans/Disabled/Gender Identity/Sexual Orientation. 

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability. NOTE:  We do not accept resumes from external staffing agencies or independent recruiters for any of our openings unless we have a signed recruiting agreement in place to fill a specific position.