Administrative Assistant - Pinnacle Group

Administrative Assistant

JOB DESCRIPTION

Pay rate: $25.00/hr.
Location: 100% onsite at Carrollton TX
Duration: 6 months plus possible extensions
Daily Work Schedule: 7a-3:30p MON-FRI

Summary

This position provides administrative support to various groups and interacts with all levels of management, employees and external parties.

 

Key Roles & Responsibilities

Other duties may be assigned.  Directly or through others, the incumbent: 

• Provides secretarial and administrative support for multiple managers, and their staff
• Maintains calendar(s); coordinates meetings; and schedules conference rooms and equipment
• Processes invoices, maintains department files and records, distributes mail, and other tasks as assigned
• Generates correspondence such as letters and memos with general direction
• Gathers, compiles and summarizes information for various special projects and conducts special studies as required 
• Processes purchasing card statements, travel cards, miscellaneous invoices, and reports time
• Coordinates travel arrangements, orders and stocks office supplies for several groups
• Provides assistance to other administrative assistants within the organization and the executive offices when requested
• Initiates, compiles and prepares various weekly/monthly/quarterly reports timely and accurately
• Coordinates and organizes meetings and other department activities
• Documents minutes of meetings, capturing action items and individuals responsible for the action items and forwards to attendees
• Participates in various special projects assigned by the manager

  

Education, Experience, & Skills

• High School diploma or GED
• 3+ years secretarial or administrative support experience 
• Ability to communicate directly, specifically, and constructively, both verbally and in writing
• Knowledge of company operations, policies, and procedures a plus
• Knowledge in Microsoft Word, Excel, PowerPoint, Access and Outlook

 

Measures of Success

• Requires minimal supervision
• Strives for accuracy
• Proactive team player