Administrative Assistant - Ampcus Incorporated
Chandler, AZ 85226
About the Job
Ampcus Inc. is a certified global provider of a broad range of Technology and Business consulting services. We are in search of a highly motivated candidate to join our talented Team.
Job Title: Administrative Assistant
Location(s): Chandler, AZ
Summary:
• In this role, the individual will require excellent organizational skills to provide professional administrative support to Department.
• The successful candidate must have the ability to work both independently and as part of a diverse executive-level working team. It will be essential that the candidate is proactive, flexible, and able to handle multiple competing priorities.
Responsibilities:
• Manage calendars, assist in planning internal meetings, and external engagements.
• Make travel arrangements and prepare expense reports when needed.
• Organize and coordinate department meetings, quarterly events, recognition, and teambuilding activities across the organizations. This may require temporary ad-hoc schedule adjustments into night shift (after 6pm).
• Manage cube Spaces, Aisle signs, and mailroom.
• Provide support to factory employees, including but not limited to assigning lockers & hangers, replenishing office and factory supplies, and assisting IT with phone refresh activities.
• Work w/ the culture team as part of a wider department admin team, provide logistics support, proactively formulate solutions and/or recommendations to help ensure deadlines and goals are met.
• Keep accurate and detailed department records, including maintaining org charts, email distribution lists, etc.
• Receive, interpret, and evaluate the level of significance of requests, take appropriate responsive action, and determine when staff should be notified or involved.
• Collaborate with other admins to improve the efficiency of administrative processes.
• Execute onsite tasks locally where direction for those tasks is being provided from Staff who are located out of state
The ideal candidate should exhibit the following behavioral traits:
• The successful candidate must have the ability to work both independently and as part of a diverse executive-level working team. It will be essential that the candidate is proactive, flexible, and able to handle multiple competing priorities.
Responsibilities:
• Manage calendars, assist in planning internal meetings, and external engagements.
• Make travel arrangements and prepare expense reports when needed.
• Organize and coordinate department meetings, quarterly events, recognition, and teambuilding activities across the organizations. This may require temporary ad-hoc schedule adjustments into night shift (after 6pm).
• Manage cube Spaces, Aisle signs, and mailroom.
• Provide support to factory employees, including but not limited to assigning lockers & hangers, replenishing office and factory supplies, and assisting IT with phone refresh activities.
• Work w/ the culture team as part of a wider department admin team, provide logistics support, proactively formulate solutions and/or recommendations to help ensure deadlines and goals are met.
• Keep accurate and detailed department records, including maintaining org charts, email distribution lists, etc.
• Receive, interpret, and evaluate the level of significance of requests, take appropriate responsive action, and determine when staff should be notified or involved.
• Collaborate with other admins to improve the efficiency of administrative processes.
• Execute onsite tasks locally where direction for those tasks is being provided from Staff who are located out of state
The ideal candidate should exhibit the following behavioral traits:
- Proven teamwork and respect in the workplace, and problem-solving skills.
- Handle multiple responsibilities and taking initiatives while maintaining a high-level of performance.
- Interpersonal and communication skills, and comfortable interacting with all levels inside and outside ***.
- Recognize potential issues in advance and proactively mitigate in creative ways.
- Highly resourceful team player and self-starter with the ability to work with minimal supervision/direction and ambiguity.
- Professional ability to manage sensitive, confidential information discretely.
- Impeccable multitasking skills with attention to detail and strong follow-through.
Ampcus is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, age, protected veterans or individuals with disabilities.
Source : Ampcus Incorporated
