Administrative Assistant - LOCG LLC

LOCG LLC, headquartered in Seattle, WA., Is a premier federal professional services company, primarily engaged in providing facility support management, staffing and recruitment, information technology, and security services.

LOCG LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Job Details:

• Position: Executive Assistant/Administrative Assistant
• Type: Clerical
• Compensation: Base
• Location: Chattanooga TN 

Pay: 

$13.00- $17.00 Per/ Hour USD 

LOCG LLC is seeking candidates for the administrative team within our company. The ideal applicant will be a self-starter with strong attention to detail, an eagerness to succeed, a willingness to travel, and adept at problem-solving.

Duties & Responsibilities include, but not limited to:

• Acting as the point of contact between the executives and internal or external colleagues
• Organizing meetings and booking meeting rooms
• Handling correspondence directed to managers and supervisors
• Making travel arrangements and detailed travel itineraries
• Taking dictation and minutes and writing them up subsequently
• Producing reports and presentation
• Maintaining the current filing and database system, and looking for ways to improve current systems
• Maintains office supplies and other inventories by checking stock to determine inventory level; anticipating needed supplies; evaluating new office and supplies products; placing and expediting orders for supplies; and verifying receipt of supplies., The keeper of company Safety and training records
• Assist with job postings and advertisements on various platforms.
• Screen resumes and applications to identify qualified candidates.
• Coordinate and schedule interviews with potential candidates.
• Communicate with candidates throughout the recruitment process.
• Represents the executive by attending meetings in the executive’s absence and speaking for the executive
• Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications
• Prepare SOPs documentation and policies for executive review, 30 percent of the time for several months after employment
• Serve as the primary point of contact on certain contractual obligations.
• Project Coordinating, such as updating project files and status within the system, preparing project status reports
• Preparing payroll reports, and updating company employee files, if necessary 
• Preparing invoicing and or approving final purchase orders, spend reports 
• Assisting in area budget planning and operations 
• Other duties as assigned, (could include traveling to job sites for inspections and/or completion of work, traveling to pre-solicitation meetings, and or attending pre-award meetings in place of company decisionmakers

Skills and Qualifications:

• Excellent Written and verbal communication skills
• Reporting skills
• Supply management
• Scheduling
• Computer software skills including Microsoft Office
• Organization skills
• Time management skills
• Presentation skills
• Office equipment maintenance
• Travel logistics

Education and Experience Requirements:

• Bachelor’s degree preferred, but not required
• two to five years of administrative experience
• Three to five years of executive assistant experience, but not required
• Experience booking travel
• Strong understanding of controls, auditing, and quality assurance metrics
• Bookkeeping and invoices preferred