Administrative Assistant - Thresholds
Chicago, IL
About the Job
As the Administrative Assistant, you will provide clerical and/or administrative support to the Director
This may include filing, typing, making meeting arrangements, taking minutes, and overseeing petty cash accounts
ESSENTIAL DUTIES & RESPONSIBILITIES + Assists the Clinical team with the day‐to‐day administrative operations of the program
+ Schedules, attends, and takes notes for meetings as assigned by supervisor
+ Provides clerical support to the program staff as directed
+ Provides accurate and timely information to supervisors on all topics and issues related to the operation of the program and/or department
This includes, but is not limited to, correcting errors as they are identified
+ Completes assigned paperwork and reporting in a timely manner
Requests may be from various internal departments or external sources, as requested by the supervisor
+ Enters and maintains member custodial account records in the agency’s accounting program
+ Collects, codes, reports, and maintains data on Members
+ Maintains and reconciles petty cash
+ Maintains respect and a trauma informed perspective in any interactions with members
+ May be required to maintain confidential files including electronic records according to agency policy
All Thresholds records are to be maintained in such a fashion as to prevent unauthorized access as well as to reasonably protect them from fire, water damage or other hazards
Electronic records will be backed‐up in accord with agency guidelines
+ May be required to coordinate and negotiate inter‐departmental activities or requests such as grant proposal preparation, internal and external audits, conference room scheduling, etc
+ Sorts, coordinates and distributes in‐coming inter‐departmental mail, faxes, and external mail (e.g., FedEx, US mail, UPS, etc.), prepare check requests, and place departmental orders for the Department
+ Travels to other Thresholds locations as needed
REQUIREMENTS + High School diploma or GED is required
+ Associates Degree or higher is preferred
+ Strong Microsoft Excel skills required
+ SHIFT: Monday - Friday 8:30 AM - 5:00 PM + Travel is REQUIRED and must have a valid drivers license What sets Thresholds apart: + Competitive pay – Base pay: $19.00/hour + Generous PTO (9 federal holidays, 8 days of sick leave, 15-22 days personal and vacation) + 4 medical insurance plans, dental insurance, vision insurance + 403(b) retirement plan with 3% employer match + Robust employee assistance program (EAP) + Public service loan forgiveness Thresholds is a mission-driven agency with a deep commitment to diversity, equity, and inclusion
We foster an environment where all feel valued and respected, a place where every employee can be themselves, thrive, and support the agency’s mission
Click here to learn more
(https://www.thresholds.org/about) One of the oldest and largest community mental health organizations in Illinois, we pride ourselves in being a Chicago Tribune Top Workplace and one of Chicago’s 101 Best & Brightest Companies to Work For, several years in a row
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant
However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information
41 CFR 60-1.35(c)
