Administrative Assistant - Pilgrims Market

$18 - $20 / hour DOE

Part Time / 20-24 hours

Quickbooks experience preferred.

Opportunity to grow!

Job Title: Administrative Assistant

Job Summary: We are seeking a detail-oriented Administrative Assistant to join our team. This role will involve a variety of administrative tasks with a focus on accounts payable, accounts receivable, vendor management, and office management. The ideal candidate will work closely with the bookkeeper to ensure smooth financial operations and support overall administrative functions.

Key Responsibilities:

Accounts Payable:

• Process vendor invoices and expense reports.
• Assist with payment scheduling and ensure timely payments.
• Maintain organized records of transactions and vendor communications.

Accounts Receivable:

• Prepare and send invoices to clients.
• Monitor and follow up on outstanding payments.
• Maintain accurate records of incoming payments and reconciliations.

Vendor Management:

• Assist in vendor onboarding and maintain up-to-date vendor files.
• Communicate with vendors regarding inquiries and issues.
• Track vendor performance and manage relationships.

Office Management:

• Support daily office operations and maintain a welcoming environment.
• Organize and manage office supplies, equipment, and inventory.
• Coordinate meetings, prepare agendas, and take minutes as needed.

Support for Bookkeeper:

• Assist the bookkeeper with data entry and financial record keeping.
• Help prepare financial reports and statements as required.
• Provide general administrative support to the accounting team.

Qualifications:

• High school diploma or equivalent
• Previous experience in administrative support or accounting roles required
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and accounting software (Quickbooks Desktop preferred).
• Strong organizational skills and attention to detail.
• Excellent communication skills, both verbal and written.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

Working Conditions:

• Part-time position, weekdays.
• Office environment.

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