Administrative Assistant, College of the Liberal Arts - Pennsylvania State University
University Park, PA
About the Job
APPLICATION INSTRUCTIONS:
+ CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/EfiwgKReZ4VAjprFZPKWUm0Bq_sU3KzTmERfpryq0esPKQ) . Please do not apply here, apply internally through Workday.
+ CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/Eeys15Xva4hFokHVtbP1eGIB5i1WFLc-J3k9KHgrFYZ7mg) Please do not apply here, apply internally through Workday.
+ If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application_Process_for_External_Applications_Non-Penn_State_Employees_.pdf) .
JOB DESCRIPTION AND POSITION REQUIREMENTS:
An Administrative Assistant is being sought to provide support for multiple centers within the College of the Liberal Arts, under the guidance and direction of the office of the Senior Associate Dean for Research and Graduate Studies.
Responsibilities include but are not limited to:
+ Assist with tracking and processing expenditures and reimbursements
+ Assist with budget tracking
+ Event planning (e.g., for workshops, speakers, visiting scholars): creating flyers and announcements
+ Assist with travel reimbursements for faculty and guests
+ Create and maintain files and reports
+ Arrange meetings and agendas; compile and organize meeting materials
The Administrative Assistant will also support the multiple Directors and/or Co-Directors within Liberal Arts whom they are assigned to. This includes managing calendars, drafting correspondence, and other administrative duties.
This is a limited-term appointment, funded for one year from date of hire, with possibility for renewal.
Benefits include (visit https://hr.psu.edu/benefits (http://hr.psu.edu/current-employee/benefits) for more detailed information):
+ Medical, dental, vision, and retirement plans
+ 75% tuition discounts (including for a spouse and dependent children up to the age of 26)
+ Generous vacation and sick time
+ 15 paid holidays/campus closure days
Education and Experience: This position will be filled at the level of Support or Intermediate Support, depending on the final applicant’s experience and education. The Support level requires a minimum of a High School Diploma/GED or Vocational Training/Degree, or an equivalent combination of education and experience. Additional education and/or experience are required for higher-level positions.
Other qualifications include:
+ Ability to be detail-oriented
+ Excellent communication, interpersonal, and customer service skills
+ Demonstrates a genuine appreciation for working with diverse populations
+ Ability to work both independently and as a member of a team
+ Demonstrated ability to exercise professional judgment, be proactive, and take initiative
In addition, successful candidates must either have demonstrated a commitment to building an inclusive, equitable, and diverse campus community, or describe one or more ways they would envision doing so, given the opportunity.
Application Instructions: To be considered, applicants should upload a cover letter and resume.
Additional Information:The College of the Liberal Arts (https://la.psu.edu/) is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.
Penn State is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.
The salary range for this position, including all possible grades is:
$34,800.00 - $55,500.00
Salary Structure (https://hr.psu.edu/current-employee/compensation/staff-salary-grades-and-leveling-matrix) - additional information on Penn State's job and salary structure.
CAMPUS SECURITY CRIME STATISTICS:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .
Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO IS THE LAW
Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf)
PA State Labor Law Poster
Affirmative Action (https://policy.psu.edu/policies/hr11)
Penn State Policies
Copyright Information (https://www.psu.edu/copyright-information)
Hotlines
University Park, PA
+ CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/EfiwgKReZ4VAjprFZPKWUm0Bq_sU3KzTmERfpryq0esPKQ) . Please do not apply here, apply internally through Workday.
+ CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/Eeys15Xva4hFokHVtbP1eGIB5i1WFLc-J3k9KHgrFYZ7mg) Please do not apply here, apply internally through Workday.
+ If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application_Process_for_External_Applications_Non-Penn_State_Employees_.pdf) .
JOB DESCRIPTION AND POSITION REQUIREMENTS:
An Administrative Assistant is being sought to provide support for multiple centers within the College of the Liberal Arts, under the guidance and direction of the office of the Senior Associate Dean for Research and Graduate Studies.
Responsibilities include but are not limited to:
+ Assist with tracking and processing expenditures and reimbursements
+ Assist with budget tracking
+ Event planning (e.g., for workshops, speakers, visiting scholars): creating flyers and announcements
+ Assist with travel reimbursements for faculty and guests
+ Create and maintain files and reports
+ Arrange meetings and agendas; compile and organize meeting materials
The Administrative Assistant will also support the multiple Directors and/or Co-Directors within Liberal Arts whom they are assigned to. This includes managing calendars, drafting correspondence, and other administrative duties.
This is a limited-term appointment, funded for one year from date of hire, with possibility for renewal.
Benefits include (visit https://hr.psu.edu/benefits (http://hr.psu.edu/current-employee/benefits) for more detailed information):
+ Medical, dental, vision, and retirement plans
+ 75% tuition discounts (including for a spouse and dependent children up to the age of 26)
+ Generous vacation and sick time
+ 15 paid holidays/campus closure days
Education and Experience: This position will be filled at the level of Support or Intermediate Support, depending on the final applicant’s experience and education. The Support level requires a minimum of a High School Diploma/GED or Vocational Training/Degree, or an equivalent combination of education and experience. Additional education and/or experience are required for higher-level positions.
Other qualifications include:
+ Ability to be detail-oriented
+ Excellent communication, interpersonal, and customer service skills
+ Demonstrates a genuine appreciation for working with diverse populations
+ Ability to work both independently and as a member of a team
+ Demonstrated ability to exercise professional judgment, be proactive, and take initiative
In addition, successful candidates must either have demonstrated a commitment to building an inclusive, equitable, and diverse campus community, or describe one or more ways they would envision doing so, given the opportunity.
Application Instructions: To be considered, applicants should upload a cover letter and resume.
Additional Information:The College of the Liberal Arts (https://la.psu.edu/) is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.
Penn State is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.
The salary range for this position, including all possible grades is:
$34,800.00 - $55,500.00
Salary Structure (https://hr.psu.edu/current-employee/compensation/staff-salary-grades-and-leveling-matrix) - additional information on Penn State's job and salary structure.
CAMPUS SECURITY CRIME STATISTICS:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .
Employment with the University will require successful completion of background check(s) in accordance with University policies.
EEO IS THE LAW
Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf)
PA State Labor Law Poster
Affirmative Action (https://policy.psu.edu/policies/hr11)
Penn State Policies
Copyright Information (https://www.psu.edu/copyright-information)
Hotlines
University Park, PA
Source : Pennsylvania State University
