ADMINISTRATIVE ASSISTANT - Army National Guard Units

Summary This National Guard position is for a ADMINISTRATIVE ASSISTANT, Position Description Number D0930000 and is part of the OH CoS Command Admin Office, Ohio Army National Guard. The purpose of the position is to provide technical and administrative assistance for programs within the Command Administrative Officer's (CAO) area of responsibility. Responsibilities As a ADMINISTRATIVE ASSISTANT, GS-0303-7, you will perform the following duties: 1) Assists in the development of policy letters which may require researching applicable directives from higher authority to ensure that no conflict will result from issuance of new policy. Coordinates draft policy with other staff directorates prior to submission for final review and approval. 2) Maintains personal contact with functional managers to discuss administrative practices and services, provides technical advice and guidance, and recommends methods and procedures where necessary. Advises other administrative personnel of latest directives regarding administrative procedures. Provides information, explains the application of regulations and resolves problems with contacts as they relate to administrative functions. 3) Controls access to the CAO. Maintains the CAO calendar and schedule of appointments. Makes all necessary arrangements for conferences, meetings and travel. 4) Reviews incoming correspondence, publications, regulations, and directives which may affect the supervisor, or programs within the supervisor's purview. Determines distribution and routing of incoming correspondence. Prepares and reviews outgoing correspondence for proper format and policy and procedural adherence. Maintains office files of correspondence, directives, regulations and other information. 5) Provides for control of all-classified documents for the Command Administrative Office. Insures that documents are properly logged and safeguarded. 6) Performs other duties as assigned. *The above duty description does not contain all details of the official position description. A copy of the entire position description can be found on FASCLASS by searching the position description (PD#:D0930000). https://acpol2.army.mil/ako/fasclass/search_fs/search_fasclass.asp Requirements Conditions of Employment Ohio Army National Guard Membership is required. Males born after 31 December 1959 must be registered for Selective Service. Federal employment suitability as determined by a background investigation. May be required to successfully complete a probationary period. Participation in direct deposit is mandatory. MILITARY REQUIREMENTS: Military Grades: E1 to E6 Qualifications SPECIALIZED EXPERIENCE: 1-year specialized experience equivalent to at least the next lower grade that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position, and that is typically in or related to the position to be filled Education Additional Information *If serving under an incentive contract, termination of that incentive(s) will occur effective one day prior to your AGR, Permanent Military Technician, or Indefinite Military Technician start date. Temporary Military Technicians will have their incentive terminated if their tour exceeds 179 days in a continuous 12-month period.* If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (https://www.sss.gov/RegVer/wfRegistration.aspx).