Administrative Assistant - Community Relations - BAC aka Brevard Achievement Center

MISSION:
The mission of BAC is to provide persons with disabilities innovative services and opportunities to achieve personal success.
JOB SUMMARY:
Performs administrative support activities for the Community Relations and Business Development departments. Provides coordination of activities that support the organizations long-range plan, maintenance of philanthropic revenue, community and employee engagement (culture building). Promotes awareness of the Brevard Achievement Center (BAC) mission, programs, services, and community impact.
EXAMPLES OF ESSENTIAL FUNCTIONS:
The list of essential functions below is intended to be representative of the tasks performed within this job. Other duties may be assigned based on business need.
- Provide administrative support to Vice President of Business Development and Director of Community Relations by managing communication, travel, calendar, and other meeting needs for agency and agency-affiliated activities.
- Manage expense reporting for the vice president and director and assists with budget planning.
- Maintains donor and customer relationship management information using the appropriate computer software system; inputs donation information and provides fundraising reports as needed.
- Administers the donor and stakeholder annual communication plan including recognition and any planned direct mail campaign(s).
- Supports the implementation of content management plan including social and web-based media placements, photographing event activities and participants, and interviewing participants/employees as needed. Maintains all required media releases.
- Serves as departmental member of the agency wide Document Management Team using SharePoint.
- Maintains the integrity of Constant Contact external communications database.
- Researches and gathers information about program and employee successes, and relevant community information for use in social and web-based media relations.
- Assists with planning and executing fundraising and community and employee engagement events and activities, including coordination of invite and attendance tracking using applicable software and/or other applicable communication tools.
- Maintains standard operating procedures for departmental activities.
- Administers the volunteer process including intake, placement, review and tracking; coordinates background screening with HR, if needed.
- Assists with implementation and execution of the departmental grant management calendar.
- Assists with grant invoicing and grant compliance activities including billing and reporting for community relations and arts-based grants.
- Gathers and coordinates annual report records from other departments.
- Coordinates all purchasing needs of company uniforms and other branded materials.
- Provides community relations support to other departments as needed.
SUPERVISORY RESPONSIBILITY:
- None
MINIMUM QUALIFICATIONS:
- Three or more years of administrative support, project management and/or communications experience.
- An equivalent combination of education, certification, training and/or experience may suffice for the above requirements.
- Proficiency with Microsoft SharePoint and Access, or equivalent, required.
- Must satisfy Florida Department of Children and Families (DCF) Level 2 background screening requirements.
- Must be available to attend occasional evening and weekend events.
- Must be able to pass a pre-employment drug screening.
- Must have a valid Drivers License, have a clean driving record (verified by Motor Vehicle Report screening) and reliable transportation.
PREFERRED QUALIFICATIONS:
- Associates Degree in marketing, management, business, communication or related field
- Experience with organizations serving persons with disabilities.
In addition to meeting the minimum qualifications listed above, an individual mus be able to perform each of the established essential functions in order to perform this job successfully.
KNOWLEDGE, SKILLS, AND ABILITIES:
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