Administrative Assistant - VistAbility

Make a Difference, Have Fun, and Grow with Us!

The Administrative Assistant performs a wide variety of office support and clerical duties at our agency's program in Concord. This position supports our Community Access Program that serves adults with disabilities. Be a part of an exciting opportunity to contribute to advocacy and inclusion in your community!

What You'll Do:

• Responsible for standard office procedures, including maintaining various calendars, processing mail, ordering supplies, photocopying/distributing, answering phone calls and emails.
• Responsible for accurate data entry into computer system, and for accessing reports from the computer, as needed.
• Prepares wage data for computer input, filing, and maintenance of department payroll records.
• May maintain attendance records, and may prepare monthly billings for government fee-for service contracts. May also be responsible for additional accounts receivable invoice preparation.
• Establishes and maintains a variety of confidential and non-confidential files and records of information in such areas as personnel actions, program information, financial and legal matters, etc.
• Gathers information, as necessary, to complete special projects and reports.
• Trains, supervises, and evaluates any clerical assistants or volunteers assigned, as needed.

Nice to Have: 

• Enthusiasm for VistAbility's mission
• Strong interpersonal skills, be responsible and friendly, and have the desire to learn office functions and procedures.
• Computer literate and proficient in Microsoft Word, Google Suite, and Excel
• Knowledge of business English, including spelling and punctuation
• Basic math skills
• Ability to multi-task and complete projects with minimal supervision
• Strong work ethic with ability to prioritize
• Ability to make good judgment calls, ability to adapt and demonstrate flexibility
• 1 year administrative experience

Must Have: 

• Valid CA driver's license and good driving record.

We Value You - Enjoy Comprehensive Benefits:

• Medical, Dental, and Vision insurance 
• Paid vacation starting at 2 weeks during your first year, increasing with years of service.
• 11 paid holidays plus 1 bonus birthday holiday to celebrate YOU.
• Paid sick days 
• 403(b) retirement plan 
• Life and long-term disability insurance 
• Employee discount program for shopping, travel, theme parks, and more!
• Employee Assistance Program providing free financial, legal, and mental health services.

Position: Administrative Assistant
Location: Concord, CA
Hours: Monday - Friday, 8:00 am - 3:30 pm (37.5 hours per week)
Compensation: $19 per hour 

Why Choose Us?

Join our team and become part of an organization that values not only the individuals we serve but also the well-being and growth of our dedicated team members. If you're passionate about making a positive impact and creating a vibrant, inclusive community, we invite you to apply!