Administrative Assistant - Construction - Millan Enterprises, LLC

Administrative Assistant - Construction

This position pays $40,000 to $50,000 annually, based on qualifications. The Administrative Assistant of Construction will work and coordinate with the project managers to help facilitate the construction process from start to finish. Responsibilities include overseeing all administrative tasks in the construction department, approving weekly timesheets for staff, maintaining tool and material inventory for the warehouse and construction department. This position serves as the construction team’s primary contact for coordinating and organizing training for new systems and processes, including all updates.

SPECIFIC DUTIES AND RESPONSIBILITIES

Essential Functions:

1. Coordinates and plans all administrative functions within the construction department; gathers, compiles and approves all timesheets for employees within the construction department; provides support in the delivery of projects to meet tenants’ expectations.
2. Regularly runs financial reports for projects and creates agendas and slides for internal construction meetings.
3. Manages all construction files and the tool and material inventory for the warehouse; orders new or replacement tools as needed.
4. Serves as primary contact and coordinator for construction software training for all construction staff, to include project managers.
5. Performs other duties of a similar nature or level.
6. Performs other related work as required.

MINIMUM EDUCATION AND TRAINING

• High school diploma or GED required, bachelor’s degree preferred. Experience working in construction administration and software is preferred. Minimum of 2 years education, training, or experience in Microsoft Office, or any combination of experience and education needed to successfully perform the job. 

MINIMUM QUALIFICATIONS AND STANDARDS REQUIRED

Knowledge, Skills and Abilities:

Knowledge of:

• Construction administration principles and practices.
• Employee relations principles and practices.
• Applicable Federal, State, and local laws, rules, regulations, codes, and/or statutes.

• Recordkeeping principles and record maintenance techniques. 
• Computers and related software applications.

• Customer service principles.
• Budgetary principles and procedures.

Skill in:

• Microsoft Office applications.
• Coordinating various aspects of projects between project managers.
• Compiling, analyzing, and summarizing information.
• Presenting training materials.
• Maintaining confidentiality.
• Performing mathematical calculations.
• Providing customer service.
• Maintaining records.
• Using computers and related software applications.
• Communication, interpersonal skills as applied to interaction with subordinates, coworkers, supervisor, the public, etc. sufficient to exchange or convey information and to receive work direction.

Physical Requirements:

The work is sedentary work which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Additionally, the following physical abilities are required: 

Powered by JazzHR