Administrative Assistant - Construction - Gonzer Associates, L. J.
New York, NY
About the Job
- Answer phone calls: forward them to appropriate person and take messages.
- Prepare memos, reports (statistical and financial), or other contract documents as requested by the manager.
- Organize the folders and files and maintain them.
- Maintain appointment calendar, schedule meetings using MS Outlook or Teams, and prepare material for meetings.
- Take notes in meetings and prepare meeting minutes.
- Interact with various Design/Construction Managers, field office staff and operating divisions and departments.
- Update Project Status Reports on a monthly basis.
- Attend progress reports meetings on various related projects.
- Pickup/Deliver/distribute the timesheets, contract documents/files, etc.
- Monitor and manage the office supplies.
- Perform various duties deemed necessary by the Construction Administrator.
- The candidate should have experience in performing complex, administrative and secretarial duties while maintaining an efficient work environment and understanding the highly confidential nature of the position.
- A Bachelor's degree and 3 years of experience, or an Associate's degree and 4 years of experience, or a High School Diploma (or educational equivalent) and 5 years of experience.
- Strong written, verbal and interpersonal communication skills.
- Working knowledge of PC applications such as Microsoft Word, Excel, PowerPoint, etc.
Source : Gonzer Associates, L. J.
