Administrative Assistant, Contract Administration - R.H. White Construction

Position Summary:

The primary responsibility of the Administrative Assistant is to support the daily operations of the Contract Administration/Risk Management Department. This includes performing diversified duties such as record updating, document uploading, purchase orders, scanning and any support to the Contract Administration Coordinators.

Essential Functions/Position Responsibilities:
• Adhere to and promote all Company Safety Policies and the Company Code of Conduct.
• Management of the subcontractor prequalification process.
• Correspondence with project team members for signature and execution of purchase orders, subcontracts and change orders.
• Updating of vendor compliance to avoid payment procedure interruption.
• Support to Contract Administration Coordinator II with Certificates of Insurance.
• Responds to inquiries and assists in the resolution of operational issues relating to compliance, prequalification, and AP.
• Create overhead purchase orders.
• Performs general administrative duties including but not limited to preparing documents, maintaining
spreadsheets, and scanning.
• Performs general administrative duties in support of division objectives.
• Schedules and coordinates meetings and other events for the division.
• Compose reports, letters and memos for supervisor's review and signature.
• Performs other miscellaneous duties and responsibilities as required.

Hiring Requirements:

• High School diploma or equivalent including courses in business administration.
• 2 years of experience in administration desirable. Education may be substituted for experience.
• Demonstrated construction experience or understanding is a plus.
• Knowledge of Standard Operating Procedures (SOPs).
• Ability to multi-task and handle changing priorities in a fast-paced work environment.
• Excellent communication skills required; excellent interpersonal and organization skills mandatory.
• Possess a disciplined attitude regarding processes and procedures.
• Demonstrated competency with all components of Microsoft Office software applications and proficiency with other ERP, Cloud-based software systems
• Professional, able to maintain confidentiality of sensitive information.
• Ability to pass a pre-employment drug screen.

At R.H. White, our day-to-day work is construction, and we do it well. Our core purpose, however, is to create well-being for our people, our customers, and our communities. We've been doing it for 100 years and we are always looking for team members that want to be part of something special.

We could list a variety of construction things we do, the projects that we win, and the accolades we have received, but we would rather tell you about our culture. For instance, our employees selected three charities to dedicate our 100th-anniversary fundraising efforts, and we presented each organization - Easter Seals, Alzheimer's Association, and The Greg Hill Foundation - with $100,000 checks following nine months of fundraising. Now, that is living our core purpose!

Additionally, our team members regularly volunteer with organizations that help to fight food insecurity, revitalize homes and neighborhoods, raise money for cancer and other diseases, and participate in charitable missions that are important to them and their families.

We don't only build things; we build careers. That's why our Employee Development Department manages our Construction Management Trainee (CMT) and our Foreman Development Programs. Our Leonard H. White Training Center is regularly abuzz with craft skills training and leadership learning activities as well. Yes, we have tuition reimbursement too. It's been an amazing 100 years - just ask our people!

So, if you're looking for a dynamic and rewarding career with a diversified, profitable, and sustainable business - that holds employee safety as a core value - apply now!

R.H. White is an equal opportunity employer that is committed to inclusion and diversity. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender.