Administrative Assistant at The Planet Group

$23-39/hr 

Administrative Assistant
Contract - 12 Months - potential to extend 
Cupertino CA 

Must Haves:

• 4+ years experience supporting Sr Manager level or higher discipline leads and/ or cross-functional teams in an administrative / coordination capacity
• Experience planning, coordinating and communicating team meetings and events, in person and virtually with distributed teams
• Comfortable operating as part of a greater team of administrative assistants that support one another
• Experience with Apple Mail, Apple Calendar, and Apple productivity apps (Keynote, Numbers, and Pages)
• Experience with virtual collaboration tools (Quip, Slack, Webex)
• Willingness to be available after business hours on occasion

Preferred: 

• Bachelor's degree 
• Prior experience working with creative organizations 
• Experience collaborating with distributed teams across multiple time zones 

Job Description: 
We are seeking an Administrative Assistant to support several Sr Managers in our Creative Operations organization. In this role, you will coordinate between multiple team leads and their respective groups and cross-functional partners. This role is for a highly organized, resourceful, and adaptable team player, who is both creative and results oriented and has a passion for helping teams run smoothly. This position requires a tenacious self-starter with experience in an executive assistant role within a dynamic high tech environment. We require that candidates have significant experience in assisting senior leaders in current or past positions.
Assist Creative Operations senior leaders and their teams with administrative
tasks.

• Heavy calendar management. Meeting prioritization and scheduling between multiple senior leads, their teams and cross functional partners.
• Adjust schedules due to changes from conflicting meetings that come up last minute.
• Liaise with executive admins to coordinate scheduling of key leadership meetings
•  Arrange domestic and international travel and process expense reports as needed.
• Assist with note-taking in select meetings and help drive post-action items
• Assist with coordination and communication of on-site team meetings and events, including room reservations, catering, team building events, business offsites, and All Hands meetings.
• Liaise with local site teams and corporate meetings and events teams as needed
• Answer correspondence and redirect as needed to appropriate team members
• Assist with communicating team updates