Administrative Assistant - Umanist Staffing LLC

Administrative Assistant

Overview:

The Administrative Assistant plays a crucial role in providing administrative support and ensuring the efficient operation of the office. They are responsible for managing office tasks, coordinating meetings, and handling communication with various stakeholders.

Key Responsibilities:

Supporting office operations and maintaining office supplies

Managing schedules and arranging appointments

Handling correspondence and communications

Assisting with document preparation and data entry

Coordinating meetings and taking minutes

Managing travel arrangements and accommodations

Assisting in event planning and coordination

Providing general administrative support to staff

Handling inquiries and directing visitors

Assisting in the preparation of reports and presentations

Maintaining filing systems and databases

Performing basic bookkeeping tasks

Ensuring office equipment is maintained and serviced

Assisting with special projects as needed

Being a point of contact for various stakeholders

Required Qualifications:

High school diploma or equivalent

Proven experience as an administrative assistant or related role

Proficient in MS Office and other office productivity tools

Excellent time management and multitasking abilities

Strong organizational and planning skills

Effective written and verbal communication skills

Attention to detail and problem-solving skills

Ability to maintain confidentiality and handle sensitive information

Strong interpersonal skills and professional demeanor

Ability to work independently and as part of a team

Knowledge of basic bookkeeping and record keeping

Ability to prioritize and manage multiple tasks

Familiarity with office equipment and procedures

Flexibility and adaptability to changing work demands

Experience in event planning or coordination is a plus