Administrative Assistant - Department of Pediatrics/Genetics - West Virginia University Research Corporation

The West Virginia University Research Corporation is seeking applications for an Administrative Assistant with the Department of Pediatrics/Genetics.

About the Opportunity

This position will help with all administrative functions within the Division of Genetics.

At WVU Research Corporation, we strongly believe in work-life balance and keeping time for things we love outside our work. WVU Research Corporation offers a comprehensive benefits package with a variety of options to suit your needs:
• 13 paid holidays (staff holiday calendar)
• PTO
• 403(b) retirement savings with a fully vested 3% employee contribution match, (Employees have the option of contributing an additional 1-3% of their earnings to the plan, which is also matched by the WVURC)
• A range of health insurance and various other benefits
• Dependent Education Scholarship
• WVU Perks
• And More!!

What you’ll do:

• Assists functional and executive staff with preparation and provision of services.
• Completes and reviews Genetics referral Workque in a timely fashion along with daily tasks according to the scheduling area working in.
• Schedules patients/customers based on scheduling guidelines and medical appropriateness within the appropriate clinic.
• Obtaining and collecting all necessary information from the patient/customer to schedule the patient for an appointment.
• May assure registration of patients. Collect vital information for purposes of patient identification and billing purposes and enter data into computer.
• Maintain current knowledge of major insurance policies, practices, and requirements regarding all relevant procedures.
• Attends administrative support meetings, responsible to help with department phone coverage and mail when scheduled. Responsible for daily distribution of division mail.
• Coordinates the scheduling of conference calls and meetings. This may include reserving a location/room, ordering and picking up food and refreshments for attendees, communications with participants, conference and meeting materials duplication, etc.
• Sets up and maintains appointment calendars for assigned Genetics professionals; ensures attendance at scheduled activities; gathers pertinent information for scheduled event; and reschedules appointments or meetings to accommodate unexpected changes in work schedules or priorities.
  
  

• Associate's Degree; OR an equivalent combination of education and/or experience.
• A minimum of two (2) years of administrative experience.  Scheduling experience preferred.
• Good knowledge of Microsoft Office Products
• Good Knowledge of EPIC
• Good phone skills/customer service skills

The WVURC was created as a not-for-profit corporation in 1985 to support research (R1) at West Virginia University. We provide evaluation, development, patenting, management, and marketing services for inventions of the faculty, staff and students of the University.

The WVURC receives and administers funds awarded by external agencies for research and other activities and is responsible for helping protect intellectual property through patents, copyrights and licensing agreements for start-up companies based on University research.

Creating an inclusive, engaged, and dynamic environment is core to WVURC’s mission. We welcome candidates who can contribute a range of ideas, approaches and experiences.

West Virginia University Research Corporation is proud to be an Equal Opportunity employer. We value diversity among its employees and invites applications from all qualified applicants regardless of race, ethnicity, color, religion, gender identity, sexual orientation, age, nationality, genetics, disability, or Veteran status.  

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