Administrative Assistant - Craig Hospital

Position Summary:

The Administrative Assistantplays a crucial role in ensuring the smooth operation of the IT Department by providing essential administrative support to the IT Department Director and staff. Key responsibilities include scheduling meetings and documenting minutes, monitoring and tracking IT budgets, and maintaining an organized IT contracts database. Furthermore, the assistant will coordinate backup equipment for the DME department, reinforcing the collaborative nature of the IT team and ensuring that all technical needs are met efficiently.

Salary Range: $20.56 - $29.61

Posting closing date:October 22, 2024

Position Requirements:

• Education:High school diploma or equivalent required; college degree relevant field preferred.
• Experience:Minimum of three to five (3 to 5) years of administrative experience and a minimum one (1) year of prior PC related experience with Microsoft Windows operating system.
• Skills & Abilities:Excellent organization and customer service skills. Ability to successfully handle multiple priorities, prioritize appropriately and manage frequent interruptions. Must be able to successfully and effectively communicate with a variety of personnel. Must have the ability to handle highly confidential information. Requires the ability to work effectively with a wide variety of individuals and groups, the ability to work independently with limited supervision. The ability to efficiently document and track technical support issues with a working knowledge of Windows. The ability to train end-users on practices that help to avoid technical support issues. The ability to work independently, organize time effectively, manage multiple projects efficiently, meet project timelines, coordinate and work with others. Excellent skills in Microsoft Office applications (Excel, Word, PPT and Publisher) required.
• Licensure/Certification/Registrations: None

Essential Functions:

• Perform general office duties such as typing, flow of correspondence, filing, requisition of supplies, faxing, etc.
• Coordinate materials for meetings and training sessions and other activities within the IT Department.
• Schedule and provide support for meetings as needed (e.g., sending meeting/clinic notifications, scheduling conference rooms, coordinating food, logistics, etc.)
• Assist in resolving administrative issues by preparing reports, analyzing data, and identifying solutions.
• Coordinate and maintain IT Director's calendar and provide minutes for committee meetings.
• Track IT budget expenditures and assist with building annual IT budgets.
• Maintain IT department contracts database and ensure annual renewals are completed on schedule.

** This job description is not intended to be an exhaustive list of all duties. Employee may perform other related duties as assigned.

Craig Hospital Benefits:

Benefit Eligible Positions:

At Craig Hospital,we offer a wide range of outstanding benefits that allow our employees to tailor a benefits package that meets their individual needs. Planning a family or looking forward to retirement we have options. Our medical insurance is a self-funded plan administered by Allegiance Benefit Plans with a CIGNA network of providersoffering two different comprehensive plans. We offer dental insurance throughDelta Dental, and vision insurance throughEyeMed. Craig offers Health Care and Dependent Care Spending Accounts. Craig also provides, and pays for bothShort Term and Long Term Disability Insuranceplans for every benefit-eligible employee. We offer generous time-off benefits to allow you to enjoy your time away from work too! Additionally, we have a 403bRetirement Planwith a generous matching contribution through Empower Retirement that you are eligible for upon hire. Want to go back to school? We have Tuition Assistance.Unexpected emergency? We have Employee Assistance Programsand an Employee Emergency Assistance Fund.

At Craig, we believe in offering best-in-class benefits and prioritize benefits to support you.