Administrative Assistant - Doyon Foundation

Doyon Foundation was incorporated in 1989 as the private foundation for Doyon, Limited. Our mission is to provide educational, career and cultural opportunities to enhance the identity and quality of life for Doyon shareholders. Our work is focused in two main areas: scholarships and language, and we rely on the efforts of our staff, all-volunteer board and dedicated supporters.

COMPREHENSIVE BENEFITS PACKAGE:

Doyon Foundation offers a highly competitive benefits package that makes up a significant portion of an employee's total compensation. Eligible employees may participate in the following benefits (these details are for informational purposes only and are subject to any policy or plan changes):

Time Off and Holidays

• Paid Holidays
• Paid Time Off (PTO)

Health Coverage

• Medical Insurance (Doyon Foundation pays part, and also helps with the employee's part)
• Mental & Vision Insurance (Premium paid by Doyon Foundation)
• Flexible Spending Accounts (FSA) for Health Care and Dependent Care

Financial Security

• Basic Life insurance & Supplemental Life Insurance
• Short and Long-Term Disability coverage (Premium paid by Doyon Foundation)
• 401(k) Plan & Employer match
• Profit sharing

Support Programs

• Employee Assistance Program
• Tuition Assistance
• Access to UAF eCampus with a 10% discount on tuition

JOB SUMMARY: The Administrative Assistant works closely with the Doyon Foundation team to provide administrative duties and support that enable Doyon Foundation to operate efficiently. This position also works across the operations, scholarship, and language revitalization teams to support scholarship programs, community relations, and fund development.

ESSENTIAL FUNCTIONS:

• Answers primary telephone system, makes referrals, takes messages, and directs incoming calls appropriatel
• Greets students and visitor
• Organize, schedule, and set up board and staff meetings, as well as community outreach meetings using Microsoft Outlook
• Arrange travel for Doyon Foundation team members
• Work with Doyon Foundation accounting staff to prepare weekly expense reports
• Create, design, and modify documents using Microsoft Office programs
• Coordinate and maintain records for office space
• Responsible for maintaining the Language Revitalization department’s electronic and paper filing system
• Responsible for maintaining and ordering office supplies
• Responsible for meeting room logistics and preparation
• Sort and distribute in coming mail; prepare and send outgoing mail
• Proofread all work for accuracy and clarity
• Perform other duties and projects as assigned by the supervisor
• Support language project managers with grant-related administration

KNOWLEDGE, SKILLS & ABILITIES:

• Highly organized and able to work independently
• Knowledgeable of office administration
• Proficient in answering telephones and greeting the public professionally and courteously; interact with various community members and visitors professionally, even under pressure.
• Competent in communicating effectively, orally and in writing, and following instructions.
• Ability to make simple computations and tabulations accurately and with reasonable speed.
• Ability to work as part of a collaborative team environment and be independently responsible.
• Maintain confidentiality and discretion.
• Knowledgeable or desire to learn about the cultural heritage of Doyon shareholders.

QUALIFICATIONS:

• High school graduate or equivalent
• Two year minimum administrative assistant experience
• Ability to operate all Microsoft Office programs, such as Outlook, Word, Excel, etc.
• Ability to accurately type at least 45 wpm
• Valid Driver’s license, access to a registered vehicle and must be able to provide proof of state-required insurance on a registered vehicle.

WORKING ENVIRONMENT:
Most of the work is performed in a professional office setting with a wide variety of people with different functions, personalities, and abilities. The work is generally sedentary, requiring routine walking, standing, bending, and carrying items weighing less than twenty-five pounds.

PHYSICAL DEMANDS:
An individual will be required to work the majority of hours in a general office environment and will need to be able to respond quickly to a change in work demands. Therefore, occasional light lifting (1-25 lbs) is required. [Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions].

PREFERENCE STATEMENT: Doyon grants preference to qualified Doyon Shareholders first, and second to qualified shareholders of other Alaska Native corporations that grant a similar preference in all phases of employment and training, which include, but are not limited to hiring, promotion, layoff, transfer, and training.

REASONABLE ACCOMMODATION: It is Doyon Foundation’s business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

PREFERENCE STATEMENT: Doyon grants preference to qualified Doyon Shareholders first, and second to qualified shareholders of other Alaska Native corporations that grant a similar preference in all phases of employment and training, which include, but are not limited to hiring, promotion, layoff, transfer, and training.

REASONABLE ACCOMMODATION: It is Doyon Foundation’s business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

A review of this position has excluded marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills or abilities.