Administrative Assistant - Cayuse Shared Services
Falls Church, VA
About the Job
Cayuse Technologies, LLC is a Small Business Administration (SBA) Tribal 8(a) certified technology and government solutions provider. Founded in 2006, our past performance spans both private and public sectors, providing innovative solutions and delivery excellence across a range of information technology, and government client missions, focused on minimizing risk through the delivery of quality outcomes.
Primary Focus
The Administrative Assistant will provide administrative support to the Defense Health Agency, Joint Operations Command. The Joint Operations Center supports two primary directorates, the AD-CS Directorate and the Assistant Director (AD), Healthcare Operations (HCO) Directorate and ultimately the Director, Defense Health Agency. This is accomplished through staff integration, knowledge management, crisis response coordination, and Combat Support Agency (CSA) mission implementation.
The JOC serves as the focal point of information flow into DHA from external commands then disseminated throughout the organization, down to the markets and back up to various higher headquarters. The DHA JOC is the centerpiece for planning, coordination, and synchronization of daily operations in relation to combat medical support to the military departments and combatant commands, as well as healthcare operations within military treatment facilities (MTF) providing synergy for effective and efficient mission accomplishment in support of the DHA, Joint Staff (JS), Combatant Commands (CCMDs), Services and the Military Health System (MHS) enterprise. All duties and responsibilities are performed in accordance with the Mission, Vision and Core Values of Cayuse Holdings.
- Assist with developing and maintaining SOPs, MOUs, MOAs and other official policy documents/agreements.
- Provide assistance and support to the Crisis Action Team Chief as outlined in DHA, AI-096, “Crisis Action Team.”
- Support JOC staff with day-to-day requirements.
- Coordinate training as required and/or directed.
- Offer quality and timely communications in response to incoming correspondence, inquiries, and other actions.
- Coordinate DHA responses during a planned event or actual contingency.
- Support all planning efforts established by the JOC staff across all other DHA Directorates.
- Acknowledge receipt via email and pass all taskers routed from and the JOC to the appropriate Action Officer at outside entities.
- Input tasking’s and RFIs into JOC tasker tracker.
- Draft, review and edit various forms of correspondence.
- Attend/complete required training in accordance with guiding instructions.
- Adhere to HIPPA guidelines.
- Other duties as assigned.
Minimum Qualifications:
- 3 to 5 years’ experience in Education and Training.
- Active Secret Clearance, or the ability to obtain.
- Must be able to pass a background check. May require additional background checks as required by projects and/or clients at any time during employment.
Minimum Skills:
- Must be experienced in Microsoft Office Suite of tools including MS Word, PowerPoint and Excel.
- Broad expertise in research, analysis, and writing skills.
- Ability to professionally interface with various levels of management.
- Independent and proactive leadership skills
- Experience in supporting a fast-paced environment requiring attention to detail and follow-up on actions.
- Excellent written and verbal communication skills.
- An ability to work well in teams or individually
Reports to: Contract Manager
Working Conditions
- Professional office environment
- Must be physically and mentally able to perform duties for extended periods of time.
- Ability to use a computer and other office productivity tools with sufficient speed to meet the demands of this position.
- Must be able to establish a productive and professional workspace.
- Must be able to work varying work schedules and/or extended hours to meet business needs and project deadlines including holidays.
- May be asked to travel for business or professional development purposes.
Other Duties: Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Affirmative Action/EEO Statement: Cayuse embraces diversity and equal opportunity in a serious way. We celebrate diversity and are committed to creating and building a team that represents a variety of backgrounds, perspectives, and skills. Cayuse, and all of its subsidiaries, are proud to be an equal opportunity workplace and are an affirmative action employer.
Pay Range:USD $32.69 - USD $32.69 /Hr.