Administrative Assistant (Financial Service) On-site NY from INSPYR Solutions
New York, NY 10019
About the Job
Title: Administrative Assistant (Financial Service)
Location: New York (on-site)
Duration: 6+ month contract
Compensation: $34-37/hr.
Work Requirements: US Citizen, GC Holders, or Authorized to Work in the U.S.
This position requires individuals who are proactive, and professional and possess strong organizational and attention-to-detail skills. We seek candidates who are team players, value inclusivity and excel in communication. It is important for individuals in this role to exercise good judgment in all aspects of their responsibilities.
Responsibilities - Day-to-day responsibilities in this role include, but are not limited to:
1. Calendar Management
>>> Qualified candidates please apply to this posting; you may also send your updated resume to Krista Joy at kjoy@inspyrsolutions.com for further review.
About INSPYR Solutions
Technology is our focus and quality is our commitment. As a national expert in delivering flexible technology and talent solutions, we strategically align industry and technical expertise with our clients’ business objectives and cultural needs. Our solutions are tailored to each client and include a wide variety of professional services, project, and talent solutions. By always striving for excellence and focusing on the human aspect of our business, we work seamlessly with our talent and clients to match the right solutions to the right opportunities. Learn more about us at inspyrsolutions.com.
INSPYR Solutions provides Equal Employment Opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, INSPYR Solutions complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.
Location: New York (on-site)
Duration: 6+ month contract
Compensation: $34-37/hr.
Work Requirements: US Citizen, GC Holders, or Authorized to Work in the U.S.
This position requires individuals who are proactive, and professional and possess strong organizational and attention-to-detail skills. We seek candidates who are team players, value inclusivity and excel in communication. It is important for individuals in this role to exercise good judgment in all aspects of their responsibilities.
Responsibilities - Day-to-day responsibilities in this role include, but are not limited to:
1. Calendar Management
- Heavy calendar management for 4-5 individuals according to their preferences
- Proactively identifies and resolves calendar conflicts
- Communicates effectively, keeps managers' calendars well organized, and properly screens meetings
- Schedules external and internal meetings, calls, and video conferencing
- Checks and confirms availability for participants
- Coordinates meeting materials, printing, and distribution
- Handles all aspects of meeting logistics (i.e. VC details, conference Rooms, A/V assistance, catering)
- Coordinates international and domestic travel arrangements through our online booking tool and travel agency according to the company Travel and Entertainment Policy
- Arrange cost-effective ground transportation, book hotels and manage all logistics
- Gathers business documentation and approvals to prepare monthly expense reports
- Prompts managers after travel, meetings, and events for proper documentation
- Prior to travel or events, obtain policy exception approvals and compliance pre-approvals
- Process monthly detailed expense reports through the Concur system
- Reconciles monthly expenses with corporate credit card statements to ensure balances are paid in full, and follows up with managers for personal payments when needed
- Monitors and tracks all expense reports submitted until final payment
- Communicate clear and accurate details along with timely follow-up to emails and ad hoc requests
- Creates follow-up correspondence according to the requirements of each individual
- Provides excellent client service and phone skills both internally and externally
- Manages telephone calls and escalates matters appropriately
- Completes assigned projects on time and with accuracy
- Liaises with assistants from other departments to support all business needs as a team
- Supports individuals with any projects or events, using Excel, PowerPoint, and other applications
- 2 – 5+ years of previous administrative experience supporting multiple individuals, preferably within the Financial Services or Investment Management industry
- Intermediate- to-advanced working knowledge of MS Word, Excel, and Outlook required
- Strong written and verbal communication skills, including exceptional telephone management and the ability to prepare professional correspondence
- Exceptional organizational and project management skills
- Adaptable to shifting priorities: You thrive in an environment where priorities may change, and you can easily adjust to new circumstances with minimal notice and guidance
- Two–year college degree is preferred, but not required
- Self-motivated and proactive
- Fast learner
- Skilled at multitasking
- Highly organized
- Exceptional attention to detail
- Customer-oriented
- Effective problem solver
- Strong follow-up skills
- Excellent interpersonal skills
- Ability to prioritize tasks effectively
- Collaborative team player
>>> Qualified candidates please apply to this posting; you may also send your updated resume to Krista Joy at kjoy@inspyrsolutions.com for further review.
About INSPYR Solutions
Technology is our focus and quality is our commitment. As a national expert in delivering flexible technology and talent solutions, we strategically align industry and technical expertise with our clients’ business objectives and cultural needs. Our solutions are tailored to each client and include a wide variety of professional services, project, and talent solutions. By always striving for excellence and focusing on the human aspect of our business, we work seamlessly with our talent and clients to match the right solutions to the right opportunities. Learn more about us at inspyrsolutions.com.
INSPYR Solutions provides Equal Employment Opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, INSPYR Solutions complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.
Salary
34 - 37 /hour
