Administrative Assistant - Virtual Company
Foothill Ranch, CA 92610
About the Job
Vaco is partnering with a dynamic company located in Foothill Ranch, CA, in their search for a self-motivated Administrative Assistant to join their team. If you're ready to take the next step in your administrative career, we want to hear from you!
PRIMARY RESPONSIBILITIES:
- Work closely with large, nationwide retail customers to ensure regulatory compliance deadlines are met at each facility
- Coordinate with regulatory agencies, customers, contractors, and internal staff to schedule and/or obtain compliance testing and permitting documents
- Review and process (scan and file) compliance testing and permitting documents
- Provide customer service support consisting of but not limited to project communication and status updates
- Assist in review of federal, state and local environmental regulations to ensure applicable requirements are met
- Prepare summary and ad hoc reports for ongoing work
- Participate in weekly progress meetings and provide progress reports to management as needed
- Other auxiliary duties may include:
- Assist with parts stock room inventory
- Process and upload compliance testing paperwork and photos
- Prepare and distribute field documentation to project team
- Submit test reports, schedule notifications, and other documents to various customers and environmental agencies
FACTORS FOR SUCCESS:
- 2 years business/professional experience or combination of relevant degree and experience
- Experience working in the environmental compliance or construction industry
- Organizational and time management skills
- Proficient in Microsoft Office programs: Outlook, Excel, Word, and Power Point
- Starting hourly rate will be $20.00 - $25.00 per hour based on your experience
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.