Administrative Assistant for the Theatre Department - Nebraska Wesleyan University

Nebraska Wesleyan University seeks applications for an individual to provide administrative support for the Department Chair, faculty, staff, and students in the Theatre Arts Department and will coordinate all support systems for the Department and act as liaison with other departments.

The successful candidate for this position will possess a high level of initiative and self-motivation and be able to work with discretion regarding sensitive information. This position will work 20 hours per week, 12 months throughout the year. NWU offers a competitive wage and comprehensive benefits plan for part-time employees including Life Insurance, Retirement benefits, 2.5 weeks of paid time off per year through vacation and holidays, and tuition remission for dependents.

Responsibilities

• Answer and direct phone calls, act as reference person for the department; answer general questions from prospective and current students regarding program
• Prepare payment forms, process department orders for office supplies and equipment.
• Maintain department financial records, process and reconcile monthly budgets for all theatre accounts, maintain and processes all department credit cards, prepare monthly budget reports for theatre department and student organization accounts
• Acquire performance rights, scripts and licenses for NWU productions
• Correspond with guest artists, prepare performance agreements and payment requests, and make lodging and travel arrangements
• Help coordinate lodging and travel arrangements for prospective student recruitment trips, as well as communicate with Marketing for advertising
• Gather material, coordinate, and layout design for each theatre production, thus creating a program
• Assists in planning and coordinating special projects, including new faculty and staff searches, and other activities as needed such as end of semester evaluations
• Prepares and picks up materials from the Copy Center. Prepares materials for the Mail Center; collects, sorts, and distributes Theatre Arts Department mail. Coordinate processes such as library acquisitions, scholarship awards recognitions, etc.

Qualifications:

• One to two years' experience as an administrative assistant or related position
• Must be extremely proficient in Microsoft Word, Excel, NDesign and working in a MAC computer environment.
• Must have some experience with bookkeeping, account management or experience submitting expense paperwork for payment
• Must be able to work well with students, faculty, staff and administration as a team player while providing great customer service for internal and external parties
• Possess good interpersonal communication skills, as well as strong oral and written communication skills
• Demonstrate good organizational, spelling and proofreading skills, be detail oriented, adaptable, flexible, and work with multiple interruptions
• Demonstrate the ability to maintain and be responsible for confidential information
• Prefer experience in project management, planning, scheduling

Commitment to Diversity:

Diversity is a core value of Nebraska Wesleyan University's mission and we embrace it as a source of strength. Applicants are encouraged to demonstrate how they are able to enhance and embrace this University core value in a diversity statement submitted as part of their application materials.

Nebraska Wesleyan University provides equal educational and employment opportunities to qualified persons in all areas of university operation without regard to religion or creed, age, genetic information, gender identity and expression, sexual identity and orientation, veteran status, disability, marital status, race, or national or ethnic origin, in compliance with state and federal laws, including but not limited to Title XII, Title IX, and the ADA. E-Verify, EOE.

How to Apply:

Applicants should submit a cover letter, a resume, a diversity statement as a writing sample, and the names of three professional references at the following URL: https://nebrwesleyan.applicantpro.com/jobs/. Review of applications will begin immediately and continue until the position is filled.

Please visit the NWU website for more information about our institution: nebrwesleyan.edu