Administrative Assistant - HealthDrive

HealthDrive delivers on-site dentistry, optometry, podiatry, audiology, behavioral health, and primary care services to residents in long-term care, skilled nursing facilities. Each specialty offered by HealthDrive is one that directly impacts the quality of daily life for the deserving residents we serve. HealthDrive connects patients in need of vital healthcare to doctors committed to dignity and excellence. Our sunny, spacious corporate office is conveniently located off Route 9 in Framingham, Massachusetts close to routes 90 and 495!  Workout center available in the building!  PPO Medical, Dental, and Vision plans available as well as a generous PTO policy.

Are you looking for an entry level position with potential for growth and the ability to learn a business from the ground up? We are looking for an adminstrative assistant who will work closely with our executive team, welcome our visitors, and keep our office humming - and this might just be the job for you!

• Provide front desk and reception support, greeting employees and visitors in a friendly manner.
• Prepare slides and handouts for senior staff.
• Provide trade show support including shipment of marketing materials and applicable paperwork.
• Assist members of the executive team with project work.
• Set up meetings and manage executive calendars.
• Manage office access card program: distribute new and replacement access cards to employees, communicate card updates to building management.
• Order food for meetings.
• Ensure office kitchens are fully stocked.
• Organize offsite meetings including our annual holiday party and annual barbeque.
• Provide additional administrative support including data entry to other departments on request.
• Maintain office photo board.
• Assist with company event planning and execution.
• Send employee flowers and gifts for special occasions and congratulatory cards for work anniversaries.

• Associates Degree required; Bachelor’s Degree preferred
• Positive attitude and strong customer service skills
• Excellent interpersonal skills and the ability to maintain confidentiality of privileged information
• Strong organization and prioritization skills
• Ability to work independently with good judgement
• Proficiency in Microsoft Office (Excel, Word, Powerpoint) applications and others as required